Senior Executive Assistant/Chief of Staff

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

Apollo is hiring a Senior Executive Business Partner to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role—this person will operate as a true force-multiplier: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal’s systems current and useful, and helping the team run smoothly week-to-week.

Key responsibilities

Executive support & executive operations

• Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time.

• Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion.

• Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy.

Legal team enablement and communications, and resource ownership

• Own the Legal team’s Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information.

• Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.).

• Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately.

Litigation and discovery enablement

• Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking.

• Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation.

Board & governance support

• Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time.

• Manage board-facing distribution workflows with strong version control and confidentiality norms.

Cross-functional partnership

• Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives).

• Support periodic events/offsites and leadership cadences as needed.

Competencies

• Precision and reliability: accurate, responsive, and deadline-driven.

• Executive judgment: knows what to escalate, how to prioritize, and how to optimize leadership time.

• Thoughtful approach: builds trust across stakeholders; communicates clearly even under pressure.

• Strategic orientation: thinks in systems, anticipates dependencies, and drives outcomes.

• Ownership mindset: sees gaps, proposes solutions, and drives work to closure.

Qualifications

Required

• 5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment.

• Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure.

• Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to keep information current and useful.

• Exceptional written and verbal communication skills; consistently creates clarity and alignment.

• Impeccable discretion handling sensitive and confidential information.

• High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.).

Preferred

• Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/outside counsel).

• Experience supporting governance workflows and/or board materials preparation.

• Bay Area proximity for periodic in-person support (not required).

We are AI Native

Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.

Why You’ll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.

Learn more here!