Senior Executive Assistant

Company Overview:

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

Position Summary

ANSER is seeking an Executive Assistant to serve within NRO. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff.

Day-to-Day Responsibilities:

• Manage all aspects of senior executive daily agenda

• Coordinate meetings, travel arrangements, and event planning

• Manage confidential information and communications

• Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives

• Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests

• Complete personnel actions to include updating org charts and maintaining office phone tree

• Manage onboarding support to include managing suite access and office security groups

• Oversee office-level award tracking and communication for deadlines and submission status

• Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;’

• Facilitate travel arrangements and process travel accountings for Senior Leaders

• receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner

• summarize correspondence, highlight key issues, and follow up to ensure timely response

• Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines

• support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations

• disseminate schedules to appropriate staff and stakeholders

• Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions

• Maintain and update the BPO Records Management Plan

• Research and prepare background information on topics and meeting attendees

• Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel

• Track and monitor ongoing projects and initiatives, as directed

Required Qualifications:

• Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph.

• Bachelor’s Degree

• Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC.

• Advanced proficiency and knowledge of Microsoft Office Products and standard applications

• Exceptional organizational and time management capabilities

• Exceptional, polished communication (verbal, written, and interpersonal) skills

• Proven experience using discretion and professionalism when handling sensitive information

Desired Qualifications:

• Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER.

• Superior ability to adapt to a rapidly changing work environment while maintaining flexibility

• Strategic thinking and decision-making capabilities

• Unparalleled ability to multitask and prioritize effectively; and

• A knack for anticipating needs and proactively solve problems. Bachelor’s degree

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail [email protected]

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.