Senior Executive Assistant & Board Coordinator

Senior Executive Assistant & Board Coordinator

Anchorage, Alaska | Full-Time | Exempt
Reports to: Chief of Staff
Supports: President & CEO and Board of Directors

About the Role

The Alaska Community Foundation (ACF) is seeking a highly skilled Senior Executive Assistant & Board Coordinator to serve as a trusted partner to the President & CEO and a key member of the President’s Office. This role provides high-level executive, governance, and coordination support and plays a central role in ensuring the CEO and Board are well-prepared, well-informed, and well-supported.

This position is ideal for a seasoned executive support professional who thrives in a fast-paced, mission-driven environment; brings exceptional organization and judgment; and takes pride in managing complex logistics with precision and discretion. Working closely with the President and Chief of Staff, the Senior Executive Assistant serves as the operational anchor of the President’s Office—bringing clarity, consistency, and calm to high-stakes work.

Compensation and Benefits

Competitive Salary range starting at $76,500 DOE

A comprehensive benefits package includes medical, dental, vision, and a retirement plan with employer participation after one year.

What You’ll Do

Executive & CEO Support

Manage complex calendars, meetings, and priorities for the President & CEO

Prepare briefing materials, background documents, and decision-ready information

Coordinate travel, logistics, and follow-up to ensure seamless execution

Support internal and external communications on behalf of the President’s Office

Board & Governance Coordination

Plan and coordinate all Board and Committee meetings

Lead the preparation of board books, agendas, minutes, and follow-up materials

Partner with senior leaders to gather and integrate Board materials

Maintain the Board SharePoint site and official governance records

Support Governance Committee processes, including onboarding, evaluations, and policy tracking

President’s Office Coordination

Ensure accurate, timely, and well-organized information flow across leadership

Support ELT meetings, retreats, and planning sessions

Maintain strict confidentiality and exercise sound judgment at all times

Occasional evening meetings or in-state travel may be required to support Board and organizational needs.

A Typical Day Might Include

You start the morning reviewing the CEO’s schedule and briefing notes, flagging key decisions or deadlines. You finalize materials for an upcoming Board Committee meeting, coordinating the last inputs from senior leaders and ensuring everything is accurate, clear, and aligned. Midday, you help prepare the CEO for an external engagement, manage follow-ups from a leadership meeting, and update Board records. In the afternoon, you partner with the Chief of Staff to prepare materials for future meetings or upcoming Board packet—balancing competing priorities while keeping everything on track. No two days are exactly the same, but each day you help ensure the President’s Office runs smoothly and effectively.

What We’re Looking For

7–10 years of progressively responsible executive or senior administrative support experience, including direct support to a CEO, President, or equivalent

3+ years of experience supporting a Board of Directors or governance processes

Exceptional organizational, communication, and document preparation skills

Proven ability to manage complex schedules, deadlines, and confidential information

Proficiency with Microsoft 365, Teams, SharePoint, and document management systems

Bachelor’s degree in business administration, public administration, communications, nonprofit management, or a related field

An equivalent combination of education and experience will be considered; an associate’s degree with significant senior executive support experience may be acceptable.

Experience working across Alaska’s regions and communities and familiarity with statewide partners is preferred.

Why Join ACF

At ACF, you’ll work alongside committed leaders who care deeply about Alaska’s people and communities. This role offers meaningful access to leadership, exposure to Board-level governance, and the opportunity to contribute to a mission that has lasting statewide impact.

The Alaska Community Foundation is an equal opportunity employer and welcomes a diverse pool of applicants.