Senior Construction Administrator

Company Description

Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their buildings, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

Why join the Classic team?

CFLS is a caring company who values our staff.

CFLS is local and is part of the community.

CFLS is a full-service fire protection contractor.

A great working environment with opportunities for career advancement.

Comprehensive Group benefits.

Educational assistance program.

Employee referral bonus program.

Social events: Building camaraderie and fostering a sense of community is essential.

Description

The Senior Construction Administrator plays a central role in supporting the construction division’s operational reporting, project pipeline visibility, and internal coordination across branches. This position works closely with the, branch leaders to maintain accurate project data, oversee reporting processes, and ensure construction opportunities are tracked and managed effectively. The role combines construction administration, reporting oversight, and coordination of project opportunities including RFQs and RFPs. 

Task & Responsibilities

•    Manage construction dashboards and work with IT on changes and updates as required
•    Execute the construction monthly branch reports working alongside the construction leadership team
•    Assist the VP and Design Build Manager with construction department data oversight
•    Work with Data Consultant to maintain our completed project data for use by the estimating department
•    Support and facilitate marketing requests from branch leaders and construction leaders
•    Work with the marketing team on special projects as required by the construction group 
•    Work with branch leaders on construction pipeline, labour forecasting, and backlog updates
•    Support the business development team on a monthly BD report to be added to the branch report
•    Manager and monitor the service team email inbox and distribute leads to the appropriate branch representatives
•    Manage, monitor, and update all construction RFQ’s with local sales leaders
•    Work with each branch lead on RFQ assignments
•    Assist in the construction RFP process as required 

Qualifications

Minimum of 5 years of experience in construction finance.

Excellent verbal and written communication skills, with ability to communicate with individuals across all levels of the organization.

Strong organizational and multitasking abilities, with attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work proactively and independently as well as part of a team.

Demonstrated ability to handle confidential information with discretion.

Flexibility to adapt to changing priorities and work in a fast-paced.

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.

Salary placement within the stated range is determined by evaluating the candidate’s relevant experience, skills, and qualifications, along with internal equity and prevailing market conditions. These factors are applied consistently to support transparent and equitable compensation practices in Ontario.

No part of our hiring process uses AI or automated screening technology, all candidate reviews and applications are evaluated manually and hiring decisions are completed by human staff, to ensure a fair and transparent assessment.

Classic Fire + Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. If you have any accommodation needs or would like to provide us with your feedback, questions, or concerns, please contact our Human Resources department at [email protected]