Senior Conference Producer - Arabic Speaker

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented.  Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

 

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

 

Throughout  2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events.  From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

The team is looking for a Senior Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event. 

 

Key Responsibilities 

Conference Production 

• Produce high-level relevant industry conference programmes. 

• Liaise with key professionals/institutions and companies in the production of conference programmes. 

• Engage with recommended speakers and confirm their attendance. 

• Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management. 

• Prepare and communicate creative brief documents to the Marketing team. 

• Prepare and lead telesales briefs and set follow-up meetings to track progress. 

• Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines. 

• Assist providing leads to the sponsorship team and attend sales meetings as appropriate. 

• Mentor other conference producers within the team. 

• Conduct a post-show analysis of the event including job title analysis 

 

Market Research and Industry Networks 

• Effectively research topics with relevant industry professionals and the target market. 

• Develop new conference ideas and programme content through meetings and tele-research with key experts. 

• Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event. 

• Identify key opinion leaders/institutions and companies related to the event. 

• Maintain existing and build new relationships develop a conference with topics and speakers. 

• Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc. 

 

Speaker & Delegate Liaison 

• Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day. 

• Assist with onsite duties as required for the duration of the event, which may require longer working hours 

Educated to degree level or equivalent 

 

Background Knowledge, Skills & Experience 

 

Essential 

• Minimum 3 years’ experience in conference production. 

• Someone has experience in the gulf region.

• Speaks and writes clearly and fluently in English to both individuals and groups. 

• Computer literate and proficient in the use of Microsoft Word and Excel. 

• Commercial awareness. 

• Research based role. 

• Copywriting skills. 

• Brand and market awareness. 

Desirable 

• Scientific background. 

• Related industry/event knowledge. 

• Conference production role. 

What you will get

• Medical Insurance for you and your family  
• Annual leave – 25 days
• Remote working on Sundays  
• Working anywhere –  4 weeks  every year
• Family visa costs (up to a max of three children) 
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh – for you and your family (up to a max of three children) 
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh – individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.