Senior Analyst, Financial Operations (Media Agency)

Job Title

Senior Analyst, Financial Operations (Media Agency)

Role Summary

Support the day-to-day financial operations of a fast-paced media agency. You’ll ensure clean, timely books; accurate client billing and collections; dependable cashflow reporting; and tight coordination with Producers so the business runs predictably and scales smoothly.

What You’ll Own

1) Client billing, revenue operations, and collections

• Ensure revenue is billed accurately against SOWs/POs and aligned with delivery status

• Manage AR cadence: reminders, follow-ups, dispute resolution, and escalation

• Maintain accurate revenue tracking by client/project, including deferred revenue or prepaids where relevant

• Partner with Account Management to validate pricing, payment terms, and upselling workflows

2) Payables, vendors, and contractor operations

• Maintain vendor/contractor master data (W-8/W-9 equivalents as relevant, banking details, contracts)

• Ensure correct cost allocation to client/project for accurate margins

• Oversee contractor timesheets, rate cards, and payment schedules

3) Month-end close and bookkeeping quality

• Maintain project-based P&Ls and ensure consistent categorization across clients and cost types

4) Reporting and insight (weekly + monthly)

• Produce weekly cash + AR report, and weekly financial package (P&L, balance sheet, cash flow, margin by client)

• Build simple dashboards and provide “what changed and why” insights for Head of Finance

5) Cash management and forecasting

• Maintain a rolling 13-week cash forecast, updated weekly

• Forecast revenue and costs by client/project (including staffing plans and contractor spend)

• Flag cash risks early (slow collections, scope creep, margin compression) and propose mitigations

Success Looks Like (First 90 Days)

• Billing is accurate and on-time, with clear billing schedules per client

• AR is actively managed; aging is visible, and collections are improving

• Head of Finance has weekly cash visibility and monthly reporting they trust

• Client/project margin reporting is credible and actionable

Required Qualifications

• 2-5 years in finance ops/accounting/FP&A, ideally in a services business (agency, consulting, production, creative)

• Strong understanding of revenue mechanics for services: retainers, milestones, time & materials, change orders

• Hands-on experience running AR/AP, reconciliations, and month-end close

• Advanced spreadsheet skills; comfort building models and dashboards

• Comfortable partnering cross-functionally (Sales, AM, Delivery, Ops)

Preferred Qualifications

• Experience with project accounting and margin tracking by client/workstream

• Familiarity with multi-entity / multi-currency operations and contractor-heavy teams

• Experience implementing or improving tools/workflows (billing automation, expense policies, approvals)

• Prior agency experience with media buying, content production, or influencer/creator spend (helpful but not required)

Key Traits

• Process-minded and relentless about accuracy

• Pragmatic: knows when “perfect” is the enemy of “done”

• Confident communicator who can enforce policies without friction

• Strong judgment around cash, risk, and prioritization