Senior Administrator

Ko wai mātou - About us: 

Hato Hone St John has been serving New Zealanders since 1885. Today, our 11,000-strong team of kaimahi and volunteers work across Aotearoa to enhance the health and wellbeing of our communities. From responding to 111 calls to supporting people to stay healthy through our mahi in health education, access, and monitoring, we are making life-changing differences every day.

He aha te tūranga - About the role: 

We’re looking for a highly organised and proactive Senior Administrator to join the Northland District Leadership Team. In this unique role, you’ll provide essential administrative and coordination support to the District Operations Manager and leadership team, helping enable effective day-to-day service delivery for the Emergency Ambulance Service (EAS) across Northland. You’ll work closely with ambulance leaders, clinicians, community groups and colleagues across Hato Hone St John, building strong relationships locally and nationally while contributing to wider initiatives.

Key responsibilities include: 

• Provide day-to-day administrative support to the District Operations Manager, including diary, email, and calendar management
• Support the District Leadership Team with coordination, reporting, and critical administrative tasks
• Draft and prepare professional documents, reports, correspondence, and presentations to required standards
• Coordinate meetings, district events, and travel bookings, ensuring smooth logistics
• Maintain organised filing systems and monitor office supplies, including raising purchase orders
• Act as a go-to expert for relevant systems and software (Microsoft Office, Adobe, Purchase Order System)
• Undertake other general administrative duties as required

 

Ko wai koe - About you:

What you'll bring:

• Proven senior-level administrative experience supporting leadership in busy, dynamic environments
• Skilled at juggling multiple tasks, managing diaries and calendars with ease
• Friendly, positive, and confident communicator, engaging professionally with stakeholders at all levels
• Experienced in preparing reports, presentations, and professional correspondence
• Flexible, proactive, and able to work independently or collaboratively across teams
• Strong IT skills, including Microsoft Office and other relevant software

Me pēhea te tuku tono - How to apply

Click “I’m interested” before applications close on Sunday 1 March 2026

For further information please contact Tanya Jeffery, Recruitment Advisor on [email protected] or 09 526 0528 ext: 8793 for a confidential discussion.

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.

E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rereketanga o ia tāngata ki te haramai. E āwhinatia e mātou i ngā whakaaro rereke, kia mahi pai i roto i ngā hāpori katoa. Ko ta mātou nei haepapa, kia hangaia tātahi āhuru mōwai mā tātou, kia mahi haumaru ai.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.