Senior Administrator

✨ Why You’ll Love Working With Us

Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.

Comprehensive HMO – Full coverage for you plus 1 FREE dependent.

Generous Meal Allowance – Stay fueled and focused every day.

30 Days Paid Leave – Wellness, vacation, and sick leave, with conversion options.

Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.

Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.

Unlimited Coffee & Water – Keep refreshed and energized throughout the day.

2 days weekly rest for a better work-life balance

If you applied for the Executive Assistant role, you’re on the right track—the role is formally called Senior Administrator.

Job Overview:
We are seeking a highly skilled Senior Administrator to coordinate information, communication, and reporting across multiple business functions. The role focuses on producing high-quality, executive-level presentations and reports with accuracy and alignment to leadership messaging. The ideal candidate is organized, confident in stakeholder coordination, and able to work independently with an overseas manager, bringing advanced PowerPoint skills, strong business acumen, and the ability to translate information into clear, structured outputs.

Key Responsibilities:

Coordinate updates and collect documents from multiple departments, ensuring all information gathered is accurate, complete, and submitted on time.

Create executive-ready PowerPoint presentations, dashboards, and monthly reports with strong visual clarity, structured storytelling, and polished formatting.

Consolidate, validate, and interpret data from Word, Excel, Outlook, spreadsheets, and Power BI dashboards, transforming raw inputs into clear, actionable outputs.

Maintain smooth communication across teams to support reporting cycles and deliverables, while managing documentation, meeting preparation, scheduling, and follow-ups.

Work independently—especially when the overseas manager is offline—using sound judgment to maintain operational continuity and resolve issues proactively.

Identify opportunities to streamline workflows, enhance reporting efficiency, and strengthen data accuracy.

Handle sensitive business information with a high level of confidentiality and professionalism.

Qualifications:

Bachelor’s degree in Human Resources, Psychology, or a related field, with at least 5 years of experience in a senior administrative, executive assistant, or shared-services environment, demonstrating confidence and strong influencing skills.

Advanced proficiency in Microsoft Office, including expert-level PowerPoint design, data-driven Excel work, professional Word formatting, and efficient Outlook email and calendar management.

Strong organizational and time-management skills, with the ability to handle competing priorities and meet strict deadlines.

Excellent written and verbal communication skills, with confidence in engaging and coordinating with multiple stakeholders.

Experience supporting cross-functional teams with strong business acumen and analytical skills, able to interpret, validate, and consolidate information from multiple departments.

Exposure to construction or engineering environments is an advantage; familiarity with Power BI is also highly preferred.

Ability to maintain confidentiality, demonstrate initiative, and work effectively both independently and as part of a collaborative team.

Experience working with Australian or international clients is an advantage.

Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, 8:00AM to 5:00PM)

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries! Join us at Cybalink Solutions and be at the forefront of operational excellence.