Senior Administrative Assistant - Contract (New York)

We are looking for a Senior Administrative Assistant provides high‑impact, centralized administrative support to a cohort of senior leaders, enabling efficient execution of day‑to‑day business activities. The role operates as a scalable support model, flexing delivery based on individual needs and business priorities, and ensuring administrative responsibilities are managed efficiently and cost‑effectively. By centralizing coordination, scheduling, and operational support, the role allows senior stakeholders to remain focused on commercial, strategic, and client‑facing priorities.

Role Responsibilities

• Deliver centralized administrative support across a portfolio of 20+ senior stakeholders, calibrating levels of support in line with individual requirements and business demand

• Manage core administrative functions including calendar management, scheduling, event coordination, and day‑to‑day operational support

• Own travel, expense, and T&E reporting processes, ensuring accuracy, timeliness, and adherence to internal policies

• Proactively coordinate complex meetings and events across multiple time zones, resolving conflicts and shifting priorities with minimal disruption

• Operate a scalable support model that maximizes efficiency and cost‑effectiveness while maintaining a high standard of service

• Act as a trusted operational partner, providing structure, consistency, and reliability across administrative activities

Experience Required

• Extensive experience of working as a Senior Administrative Assistant, preferably in a similar environment

• Strong team player with excellent communication skills

• Excellent organisational skills, strategic proactive planner, proven ability to multi-task and prioritize

• Ability to work under pressure and with conflicting priorities

• Proactive and flexible approach

• Operates with professionalism, honesty and integrity at all times

• Strong systems skills to include Outlook, Word, Excel and PowerPoint

• Dependable, solid, and efficient

Insight is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief, sexual orientation or other factors protected by federal, state and/or local laws. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected]

Insight Investment is an equal opportunities employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law. Under New York City pay transparency law we are required to indicate the hourly salary range for this role of USD  $45 - 50 per hour. Any offer of employment will be made based upon the specific skills and experience of the selected candidate and the base salary offered could be higher or lower than indicated.