Senior Accounts Payable Lead (Hybrid in Greece)

ABOUT POWER FACTORS

Power Factors is a software and solutions provider leading the next generation of clean energy with Unity, one of the most extensive and widely deployed renewable energy management suites (REMS) in the market. With over 300 GW of wind, solar, and energy storage assets managed worldwide across more than 600 customers and 18,000 sites, Power Factors manages 25% of the world’s renewable energy data.*

Power Factors’ Unity REMS supports the entire energy value chain, from monitoring and controls to market analytics. The company’s suite of open, data-driven applications empowers renewable energy stakeholders to collaborate, automate critical workflows, and make more informed decisions to maximize asset returns. Energy stakeholders receive end-to-end support, including solutions for SCADA & PPC, centralized monitoring, performance management, commercial asset management, and field service management.

With deep domain expertise, AI-powered insights are delivered at scale so businesses can optimize assets, unlock growth, and make smarter decisions as the world rapidly transitions to clean energy. Power Factors fights climate change with code.

* Outside China and India

ABOUT THE ROLE

We are seeking a Senior Accounts Payable Lead to support and enhance our global accounts payable operations. This role is responsible for ensuring timely, accurate and compliant invoice and corporate card processing and payments, while maintaining strong controls and leveraging AI and system automation.

Reporting to the Group Operational Controller, this is a hands-on role in a modern, centralized AP function supporting affiliates in North America and Europe, all operating on a common systems environment (NetSuite, Tipalti, Ramp).

The ideal candidate combines strong operational execution with the ability to manage complexity, resolve exceptions, and drive efficiency through systems and process improvements.

Key Responsibilities

Accounts Payable Operations

• Manage end-to-end invoice intake, validation, coding, and processing across multiple entities
• Ensure timely and accurate vendor payments in accordance with internal controls
• In coordination with Treasury, execute payment runs and monitor payment status across entities
• Manage invoice approval workflows and follow up on pending approvals
• Ensure compliance with country-specific invoicing, tax, and reporting requirements across jurisdictions (e.g., e-invoicing, VAT/GST/Sales taxes rules and filings, and local statutory obligations)

Vendor & Master Data Management

• Maintain vendor master data across systems and entities
• Manage vendor onboarding and documentation requirements, ensure tax and banking information completeness and accuracy
• Act as primary point of contact for vendor payment inquiries
• Drive resolution of payment discrepancies and disputes

Month-End Close Support

• In coordination with FP&A, prepare and book AP accruals
• Ensure all invoices are captured and approved for period-end cut-off
• Contributes to AP, accrued expenses, prepaid expenses, vendor prepayments and deposits account reconciliations
• Monitor system integrations and resolve sync errors
• Support audit requests and documentation

Payment Execution & Controls

• Prepare disbursements in compliance with approval policies and payment controls
• Review scheduled payments and manage timing of disbursements
• Monitor and resolve payment exceptions and failures
• Support cash disbursement visibility and short-term forecasting (13 weeks rolling)

Corporate Card & Expense Management

• Administer and control the corporate card program, including transaction review, enforcement of spend policies, exception management, and user guidance
• Support users (card issuance, limit updates, reimbursements, declined transactions)
• Review and validate expense transactions and AI coding

Systems & Process Optimization

• Leverage our systems automation and AI capabilities to improve efficiency
• Maintain user permissions, approval workflows and routing logic in Tipalti and Ramp
• Support implementation of controls, process and tool improvements
• Monitor and optimize AP-related processing costs, including system fees, FX charges, transaction fees, and card program rebates

Qualifications

• 5+ years of Accounts Payable experience
• Experience working in multi-entity and/or international environments
• Strong understanding of AP controls and payment processes
• Experience with ERP systems (NetSuite preferred)
• Experience with AP automation tools (Tipalti, Ramp, or similar)
• Strong attention to detail and organizational skills
• Ability to manage priorities across multiple entities and deadlines
• Comfortable handling exceptions and resolving operational issues
• Collaborative mindset and strong communication skills

LIFE @ POWER FACTORS

We are an agile software development company – big enough to make an impact, but small enough to move quickly and execute in a growing industry. We are a team of bold and ingenious talents driven by results. We are passionate about making the world a better place. We seek fierce and humble people to help us achieve our ambitious plan.

WHY JOIN US

By joining the Power Factors team, you’ll be part of a dynamic group of innovative and driven individuals dedicated to making a positive impact. Every day, your work will directly contribute to advancing clean energy solutions and supporting global sustainability initiatives. Our culture runs deep and shows up in how we work together - committed, conscientious and collaborative. With many opportunities for professional growth, Power Factors is here to support your development as we lead the charge in transforming the energy industry.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Power Factors is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status