Seasonal Operations Associate (until 12/2026)

About Victory Forward Solutions (VFS)

Victory Forward Solutions is an Arizona-based engagement firm that focuses on all aspects of community and electoral field work: voter engagement and registration, petition collection, canvass programs, and door-to-door campaign work. At Victory Forward Solutions, we anchor winning campaigns while building long-term power for the communities we work and partner with. 

About the Role

The Seasonal Operations Associate plays a critical role in ensuring the day-to-day operational success of VFS campaigns across Arizona. This position supports the Operations Manager and broader management team by handling administrative, logistical, and systems-based tasks that keep offices, staff, and campaigns running smoothly.

This role supports multiple campaigns throughout the year and requires someone who is highly organized, flexible, solutions-oriented, and comfortable shifting priorities in a fast-paced, campaign environment. The Operations Associate serves as a key backbone for office workflow, logistics coordination, and internal operations support.

What You’ll Achieve

Campaign offices are stocked, organized, and operationally prepared.

Administrative and financial tracking is accurate, timely, and well-documented.

Staff and departments receive responsive logistical and operational support.

Training, events, and travel logistics are coordinated smoothly.

Operations systems run efficiently during high-demand campaign periods.

Key Responsibilities

Operations & Administrative Support

Support the Operations Manager with daily operations across multiple campaigns and entities.

Perform administrative duties including answering phones, scheduling appointments, and providing logistical support to staff and departments.

Maintain organized financial and administrative records, including receipts, invoices, and documentation.

Inventory, Logistics & Events

Monitor inventory on a weekly basis and place supply orders as needed.

Coordinate logistics for organizational training, meetings, and events.

Organize travel arrangements including lodging, reservations, and transportation needs.

Assist with event setup, breakdown, and supply movement as required (must lift up to 50 lbs).

Financial Tracking & Systems

Accurately track and process budget requests.

Track and process reimbursement requests using Expensify and internal systems.

Maintain filing systems for receipts, invoices, and operational expenses.

Support compliance with internal policies, procedures, and operational standards.

Collaboration & Communication

Provide cross-departmental support as needed to ensure smooth campaign operations.

Communicate effectively with staff at all levels of the organization.

Maintain flexibility to support changing operational needs, including in-state travel.

Additional Duties

Other responsibilities as assigned to support campaign and organizational needs.

Required Qualifications

High School Diploma or GED.

Reliable transportation, valid Arizona driver’s license, and proof of insurance.

Ability to lift and carry items weighing up to 50 lbs.

Strong organizational, interpersonal, and project management skills.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Strong communication skills (written, verbal, and interpersonal).

Ability to work independently, exercise sound judgment, and solve problems.

Proficiency with Google Workspace (Gmail, Calendar, Drive) and familiarity with tools such as Expensify, Asana, QuickBooks, and online shipping vendors.

Willingness to work occasional evenings and weekends and travel as needed.

Preferred Qualifications (Not Required)

Bilingual proficiency in English/Spanish.

Prior experience supporting campaigns, field programs, or nonprofit operations.

Positive, proactive, and solution-oriented mindset with a strong work ethic.

Familiarity with fast-paced, campaign-style work environments.

Work Environment & Expectations

This role requires adaptability, attention to detail, and comfort working across multiple systems and priorities. The Operations Associate will regularly work in office, warehouse, and community-based settings and must be comfortable supporting field operations during peak campaign activity.