Scheduling Coordinator

Stonehenge Therapeutic Community is a client centered not-for-profit in the Guelph area, providing specialized support services for clients with addictions challenges.

"We believe that every individual has the capacity to grow and contribute to society"

About the Role:

Under the supervision of the Director of Corporate Services, the Scheduling Coordinator provides calendar management to the Agency’s Directors. This role will also work in collaboration with multiple departments to coordinate the scheduling of direct support staff working in 24-7 continuous care programs. In this dynamic role, the individual will be required to interact with a diverse group of people in a broad range of situations using diplomacy, tact, and professionalism.

Hours of Work: Full Time 
Location: Guelph. Partial remote work may be available

Hours of Work: Monday to Friday, Days

Why Work for Us?

Enhanced vacation entitlements for all staff

Excellent health/dental benefits (no employee co-pay)

Paid wellness days

Employee and Family Assistance Program available

Professional development opportunities

Role Responsibilities:

Scheduling and Calendar Management 

Manage calendars for the two Directors of Clinical Services and the Director of Corporate Services including:

Booking internal supervision meetings, general program support meetings, and external stakeholder meetings using scheduling tools and calendars;

Manage internal and external requests for meetings and resolve scheduling conflicts

Communicate in a timely and professional manner with external stakeholders about appointment availability

Provide timely updates to relevant stakeholders and Leadership team members where there is a change in schedule

Meet weekly with each Director concerning calendar management 

Prepare meeting information and materials as requested by Directors 

Participate as a member of the Administrative Support Team 

Other projects and additional administrative support, as assigned by Directors

Schedule Coordination 

Manage and maintain staffing schedules for all continuous care (24/7) program staff and any other staff teams (as directed by the Director of Corporate Services) including:

Resolving scheduling conflicts, including unexpected scheduling gaps

Managing internal staff schedules and accommodating special requests as directed by Finance and Human Resources

Auditing schedules on a weekly basis to ensure staffing level targets are met

Provide consultation for basic Manager or employee questions concerning schedule maintenance

Liaise with Clinical Leadership, Finance and HR to support use of automated employee “on-call” notification system and attendance management systems

Work with Finance and direct service staff to reconcile shifts in time management systems, where required

Contribute to maintenance of process documentation related to scheduling (SOPs)

Prepare weekly staffing report for Human Resources and Finance 

Complete other projects and duties or administrative support as assigned by the Director of Corporate Services 

Qualifications:

Completion of Post-Secondary education (College Diploma or University Degree) in Office administration, Human Resources or Business Administration; alternative education and/or experience may be considered

Minimum of 1 year progressive experience in an similar administrative role, including experience in scheduling within a continuous operation environment
Experience in executive calendar management an asset

Experience in project management an asset

Knowledge of Ontario employment legislation 

Experience working in a not-for-profit environment is an asset

Experience working in social service or healthcare settings an asset

Lived experience related to addictions and/or mental health an asset

Applications will be accepted until April 6, 2026 at 4pm.

We look forward to meeting you!

STC accommodates the needs of applicants throughout the recruitment process in accordance with the (AODA) and Human Rights legislation. Should you require, accommodation can be made at any point, upon request.

Stonehenge Therapeutic Community recognizes that diversity strengthens our community. We are committed to promoting diversity, equity, and inclusion in our workforce. We believe in equitable opportunities for all and encourage cultural diversity as part of the recruitment and selection processes. We welcome applications from qualified individuals from diverse backgrounds, experiences, abilities, and perspectives to enrich our collective growth and learning.