Scheduling and Attendance Coordinator

JOB SUMMARY: Through cooperation and partnership with Operations, the Scheduling and Attendance Coordinator  will have primary responsibility for people scheduling.   They will utilize standardized scheduling tools and rules to ensure the production and support departments are adequately staffed to support the needs of the business.   The Coordinator will work closely with Operations and HR to proactively plan and fill staffing needs. 

ESSENTIAL FUNCTIONS:

Responsible for proper staffing levels in production and support departments to achieve production schedule:

Create, distribute and maintain 2-3 weeks of schedules for all hourly employees

Update and communicate changes to schedule with as much notice as possible

Track time and attendance in payroll/HRIS systems

Monitor call in lines, assign attendance points, communicate with Supervisors and HR on call outs

Time off approvals and denials

Assist in finding coverage for employees on PTO

Draft attendance related disciplinary documents

Correct missed punch forms

Work directly with staffing agencies to fill open positions and special projects

Maintain office hours for meetings with employees

Responsible for coaching team members:

Lead and manage the change process and use pass-down information to help plan staffing needs

Encourage the promotion of internal talent and support learning through coaching and feedback

Address and document progressive attendance discipline

Partner with HR to post open positions based on current and future business needs

Recognize trends in attendance and headcount and work with other departments as needed to implement improvements

KNOWLEDGE, SKILLS & ABILITIES:

High School diploma or GED required, college degree a plus

Experience in manufacturing planning, scheduling, HR or related field required

Understanding of basic mathematical calculations, reading, and record keeping

Strong communication skills, including delegation, performance problem solving and conflict resolution

Ability to relate to, train and communicate in a variety of styles, comfortable with a culturally diverse work culture

Bilingual (Spanish or Arabic) preferred. 

Ability to understand and communicate in English

Ability to train employees and coach to drive performance; ability to deliver feedback on a regular basis

Ability to plan and organize and manage time effectively

Proficient with Microsoft Office (Outlook, Excel, Word), Payroll and HRIS systems helpful

WORKING CONDITIONS/PHYSICAL FACTORS:

Primarily an office environment but occasionally individual is on production floor with exposure to heat, dust and allergens. 

Must be able to exert up to 20 pounds of force occasionally 

Must be able to ascend and descend building stairways and ramps to perform tasks required in job description. 

Position requires frequent sitting for long periods of time with occasional standing, reaching, walking, lifting, grasping, bending and twisting. 

Must be available to meet with employees on off shifts when needed