Scheduler

The Agency You’ll Join:
The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:
The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings, meetings, and events. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Mass Engagement, the Office of Emerging Markets, and the Office of Sports, Wellness, and Recreation.

The Problems You’ll Solve:
The Scheduler supports the Mayor’s Office by supporting the management of the Mayor’s calendar and coordinating logistics for meetings, events, and travel. This role requires strong organizational skills, attention to detail, and professionalism in handling communications with internal and external stakeholders. The Scheduler reports to the Director of Scheduling and works closely with the broader scheduling and executive office team.

Calendar Management
- Manage and update assigned calendar entries for the Mayor, ensuring accuracy and completeness of all logistical details.
- Track meeting requests and deadlines; flag conflicts, gaps, or inconsistencies to senior scheduling staff.
- Ensure calendars reflect appropriate preparation time, travel buffers, and staffing needs.

Request Triage & Correspondence
- Receive and process scheduling requests from internal staff, City agencies, elected officials, community organizations, and external stakeholders.
- Respond promptly and professionally, escalating requests as appropriate.

Logistics & Coordination
- Coordinate meeting logistics, including room reservations, transportation, staffing, and materials.
- Work with security and advanced staff to support safe and efficient movement at events.
Preparation & Documentation
- Assist in preparing daily schedules and briefing materials.
- Maintain accurate records and documentation related to scheduling and briefing.

About You:
- You have strong organizational skills and exceptional attention to detail.
- You are a professional, clear, and courteous communicator.
- You can manage multiple tasks in a fast-paced environment.
- You have sound judgment and a willingness to ask questions or escalate issues when appropriate.
- You have prior experience in scheduling, operations, or administrative support
- You have absolute discretion in highly sensitive environments.

Special Assistant (MA)-MGRL - 0668A

- Bachelor’s Degree required.
- 0-3 years of experience.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.