Saudi Arabia - Boarding Executive

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Boarding Executive will reporting to Asst. Operations Manager, the main responsibilities of this position will involve boarding ships in-port / offshore at designated port(s) to execute shipping operations and assist with all outdoor activities pertaining to shipping operations

Contract: Permanent 

Location: Dammam, Saudi Arabia (On-Site)

Key Responsibilities:

Vessel Boarding & Coordination: Attend commercial vessels in port/anchorage, obtain required stamps and signatures from Masters, and relay accurate vessel details (ETA/ETD, requirements, enquiries) to the operations team.

Crew & Personnel Clearance: Manage inward/outward clearance of crew, technicians, and surveyors at port security, immigration, customs, and the international airport; arrange timely transport and support documentation and local logistics as required.

Loading & Discharge Supervision: Oversee loading/unloading of spares, mail, and stores from warehouse/bay to launches per stock cards; communicate special handling instructions, collect trip logs and documents, and coordinate storage and handover to warehouse and operations teams.

Seamen Visa (96 Hours): Coordinate seamen visa applications, liaise with port immigration to resolve delays, ensure Arabic typing and submission, and distribute issued copies to operations.

Local Procurement & Office Support: Handle local purchases and port-related office requirements.

Safety Compliance: Ensure safe transfer of spares and stores from warehouse to jetty in line with safety procedures.

The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.

Candidate Requirements:

Good understanding of port operations and port agency services.

2-5 years experience in similar role (Shipping Agency experience).

Local Middle East Port knowledge.

Excellent communication skills (written and verbal).

Proficiency in MS Office applications (Excel, Word, Outlook).

Valid Saudi Arabia driving License.

Excellent customer service skills. 

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

A place to grow your career - we’ll help you set big goals and exceed them.

Competitive salary package.

Work with talented, committed, and supportive teammates.

Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture. 

The Power of People - we rely on the strength of local agent knowledge and relationships. 

Progress - we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Onsite