Sales Operations & Quoting Specialist - Full remote

Confidential

Not specified permanent

Posted: January 30, 2026

Job Description

RHUbique Talents offers its Canadian customers a global, turnkey, customized solution that gives them access to the best talent available, anywhere in the world!

The job opportunities are endless at RHUbique! Would you like to work remotely with Canadian companies? Join the RhUbique adventure!

The Sales Operations & Quoting Specialist is responsible for executing the end-to-end quoting and order preparation process for the sales team. This role supports Account Managers and Customer Success Managers by handling supplier quotes, building customer quotes in HubSpot, managing documentation, and ensuring smooth order booking.

This is a process-driven, execution-focused role designed to reduce administrative workload and increase sales team productivity.

Core Responsibilities (Offshore-Optimized)

Supplier Quote Management

Receive and organize quotes from manufacturers and distributors

Validate SKUs, quantities, pricing, and contract terms against instructions

Store all supplier quotes in SharePoint using defined folder structures and naming conventions

Maintain a clean and auditable quote repository

Quote Creation & Preparation

Create customer-facing quotes in HubSpot using approved templates and SOPs

Apply pricing, discounts, and bundles exactly as instructed

Attach supporting supplier documentation for internal review

Prepare quotes for AM/CSM approval prior to client delivery

This role does not decide pricing or negotiate — execution only.

Quote Follow-Up & Signature Tracking

Send approved quotes to clients via HubSpot

Monitor quote status (sent, viewed, signed)

Follow up with clients on unsigned quotes according to predefined cadence

Escalate exceptions or delays to AM/CSM promptly

Client Onboarding & Order Booking Support

Collect required new-client documentation and applications

Ensure all forms are complete prior to order submission

Coordinate order booking with internal teams or suppliers

Confirm successful order placement and update HubSpot records

CRM Hygiene & Reporting

Maintain accurate and up-to-date records in HubSpot

Track basic metrics:

Quotes created

Quotes pending approval

Quotes pending signature

Flag bottlenecks or recurring issues to management

Required Skills & Experience (Offshore-Friendly)

Must-Have

Bilingual

2+ years experience in sales support, quoting, deal desk, or operations

Strong attention to detail and ability to follow SOPs precisely

Experience working with CRM systems (HubSpot preferred)

Comfortable handling repetitive, high-volume tasks

Strong written English communication skills

Highly organized and deadline-oriented

Nice-to-Have

Experience supporting North American sales teams

Familiarity with subscription, renewal, or licensing-based pricing

Experience with SharePoint or similar document management tools

Exposure to vendor or distributor portals

Here's what we offer you...

An optimal salary that matches your talent.
100% remote work.
Job stability.

Joining the RhUbique adventure means...

Having the opportunity to collaborate with growing Canadian companies.
Being part of a diverse and human team where everyone's contribution is valued!

Interested in this job opportunity? Send us your CV without delay!

Job Type: Full-time, Permanent

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