Sales Operations & Executive Assistant

JOIN OUR TEAM:
We are looking for a Sales Operations & Executive Assistant to support the country manager in commercial operations, client follow-up, and operational coordination, comfortable working in an international environment and collaborating with teams outside France  

As a true operational right-hand partner, you will play a key role in improving our commercial processes, maintaining the quality of our Salesforce CRM, and supporting invoicing and client follow-up activities.  

Your primary mission will be to structure and clean customer databases, improve opportunity tracking, and actively contribute to cash collection performance. 

EQS Group is a leading international cloud software provider in the areas of Compliance & Ethics, Data Privacy, Sustainability Management, and Investor Relations. We help thousands of companies worldwide to cultivate trust by simplifying complex processes, ensuring transparency, and enabling clear communication with stakeholders.    
 

Our success is built on our people. We bring together talented individuals who care about doing meaningful work, take pride in what they do, and support one another to achieve more together. We believe passion and trust aren’t just values — they’re at the core of how we operate, every day. 

Our mission is to Create Trusted Companies. If you share our passion for our mission, we’d love to have you help us turn it into reality.

OUR CULTURE DRIVES OUR BENEFITS:
• You're important. A trusting environment and lifelong learning for your individual development. Set personal development goals, receive support and regular feedback. We support you in equipping yourself for success.   
• Living our values. Take responsibility for a variety of tasks, find out what you like to work on, and find your way to make your own personal impact with us!   A Pro bono program to support causes close to your heart.  
• Great atmosphere. A full onboarding journey and a “Zinc” welcome to start you off right. Regular team events, parties, and a talented international team with a common goal that unites us all.    
• Be part of an exciting journey.  Contribute to our success story of becoming the leading European cloud provider for corporate compliance and investor relations solutions.   
• Work-life balance is a must. Work in a modern office, in Neuilly-sur-Seine (metro Porte Maillot). In addition, we offer flexibility through our hybrid-working model (3 days on-site, 2 days remote), conveniently arrange your working hours, and the ability to work from abroad within the EU. Plus, 12 additional paid leave days per year (RTT)  
• Health is a priority. We offer private health insurance, Alan for your healthcare, and Swile card for your meals.

YOUR IMPACT:
Sales Operations & Salesforce CRM  
• Ensure the accuracy, maintenance, and cleansing of customer data within Salesforce.  
• Track sales opportunities, contracts, orders, and customer statuses across both private and public sectors. 
• Implement routines and best practices to maintain a clean, reliable, and actionable CRM database.  
• Identify inconsistencies, duplicates, and missing information in customer records.  
• Support sales teams in the day-to-day use of Salesforce.  
• Produce simple and reliable dashboards and reporting for management.  

Invoicing, Client Follow-Up & Cash Collection  
• Monitor customer invoicing in coordination with internal teams. 
• Track payment statuses and identify overdue accounts. 
• Prepare and send client payment reminders with professionalism and attention to detail. 
• Structure clear processes for collections, follow-up, and payment tracking. 
• Contribute to improving cash collection and reducing payment delays. 
• Maintain smooth and professional communication with clients while preserving strong business relationships. 

Executive Support & Coordination  
• Support the Sales Director and/or General Management in tracking operational priorities. 
• Prepare follow-up reports, meeting notes, client files, and management materials. 
• Organize and coordinate internal and external meetings. 
• Act as a liaison between management, sales teams, finance teams, and clients. 
• Anticipate needs, streamline communication, and drive topics forward efficiently and proactively.

Be part of an exciting journey and contribute to our success story of becoming the leading provider of digital compliance and governance solutions.

THIS IS YOU:
We are looking for an organized, detail-oriented, and proactive individual who combines operational excellence with strong interpersonal skills.  

• 3 to 7 years of experience in Sales Operations, Sales Administration, Office Management, Executive Assistance, or commercial coordination roles.  
• Strong knowledge of Salesforce or a similar CRM platform.  
• Used to use AI tools  
• Knowledge of Chorus Pro, SCC, or Aproval is a plus.  
• Comfortable using Excel or Google Sheets (tracking tables, filters, formulas, pivot tables).  
• Good understanding of invoicing, payment follow-up, and collection processes.  
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.  
• Strong written and verbal communication skills.  
• Professional level of English and French is required (C1/C2).  
• High level of discretion, reliability, autonomy, and service mindset.  

What We Particularly Value  • Someone who enjoys organizing data, structuring processes, and improving operational efficiency.  
• A hands-on profile capable of both execution and continuous improvement initiatives.  
• Strong business awareness: understanding that a clean CRM, accurate invoicing, and efficient collections directly impact company performance.  
• A professional, positive, and reliable attitude that builds trust with both internal teams and clients.