Sales Operations & Events Coordinator (6 Month, Temporary Fixed-Term)

The Sales Operations & Events Coordinator will support day-to-day operational activities and event execution for the team. This is a hands-on, entry-level contract role focused on logistics, coordination, and possible on-site support across sales operations and corporate events.

This role blends administrative coordination with physical event execution, making it ideal for candidates interested in operations, events, and sales support.

The hourly range for this position is $16 - $17 for the term of this role.

Requirements:
Event Planning & Execution

● Assist in logistical planning and executing corporate events, meetings, and internal functions

● Pre-Planning logistics, guest check-in, materials distribution, and on-site coordination

● Invitation and Eventbrite tracking

Inventory & Swag Management

● Organize and maintain inventory of branded merchandise (swag)

● Assemble and distribute event materials (gift bags, welcome kits, promo items)

● Track inventory levels and assist with reordering

● Receive, sort, label, and store deliveries

Hotel & Travel Coordination

● Coordinate hotel accommodations, including rooming lists and booking updates

● Track arrival and departure schedules for staff and attendees

● Assist with last-minute travel or accommodation changes

● Assist with ground Transportation Logistics data entry large scale group event transportation

Logistics, Errands & Vendor Coordination

● Run operational errands (event supplies, printing, last-minute needs)

● Coordinate with vendors for deliveries, pickups, and tracking

● Assist with shipping and mailing event materials

● Source supplies for events (decor, materials, branded items)

General Operations Support

● Keep storage rooms, supply areas, and event materials organized

● Support cross-functional collaboration with internal teams and external vendors

● Assist wherever needed to ensure smooth daily operations and event success

Preferred Qualifications

● Strong organizational and multitasking skills

● Comfortable with hands-on, physical tasks (lifting, setup, on-site support)

● Strong communication and problem-solving abilities

● Ability to work flexible hours, including event days

Other tasks:

● Data entry

● Operations Support

Skills preferred:

● Event Platforms

● Google Workspace

Benefits:
● Hours: 15-30 hours per week (part-time)

● Benefits: 401(k) Plan - 3% company match with auto-enrollment after 30 days

● Eligibility: Must be legally authorized to work in the hiring region

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

Please be advised that Keywords Studios does not consider unsolicited resumes, or any form of contact initiated by unauthorized third parties, including recruitment or placement agencies, unless a pre-existing, valid agreement is in place. Any fees incurred by unauthorized third parties will not be compensated by Keywords Studios.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice/

Keywords Studios is committed to fair and ethical hiring practices. We expect candidates to conduct themselves with honesty and to participate in all applications and interviews independently, presenting their own knowledge and experience. Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.

This Organization Participates in E-Verify. Esta Organización Participa en E-Verify.

Role Information: EN

Studio: Keywords Studios

Location: East Coast, United States

Area of Work: Sales Operations

Employment Type: Part-time, Contract

Working Pattern: Hybrid