Sales & Office Support Assistant

Karo Healthcare, a dynamic and growing personal-care retail company, is all about making smart choices for everyday healthcare. With a wide-ranging portfolio across seven categories including medical products, we own and sell over 80 brands in about 90 countries. Our portfolio includes such brands as E45, Pevaryl, Lamisil, Nutravita, Decubal and many others. Our core belief in empowering people to make intelligent health decisions drives our growth strategy, blending organic expansion and M&A.

Join us at Karo Healthcare on our exciting journey. We're currently looking for an Sales & Office Support Assistant for our office in Warsaw.

What’s in it for you?

• Join a fast-growing, international consumer healthcare company with strong M&A momentum
• Play a key role in setting up and shaping our Warsaw office from day one
• Work closely with international stakeholders and senior leaders across Europe
• Gain broad exposure in a hybrid, high-impact role with real ownership
• Grow your career in a dynamic, hands-on, start-up-like environment backed by private equity

What you’ll be doing

• Act as the go-to person and central point of contact for our Warsaw office
• Welcome and support international colleagues and visitors, representing Karo with professionalism and warmth
• Take ownership of office coordination, facilities, and day-to-day operational matters
• Manage and support administrative processes, including fleet management and contract administration
• Coordinate with field sales teams and cross-functional stakeholders across the organization
• Support leadership with ad hoc tasks and ensure smooth execution of local activities
• Help build structures and processes in a growing, newly established office environment
• Proactively identify what needs to be done and take action – from hands-on practical tasks to organizational coordination

Requirements:
• Experience in an administrative, office management, team assistant, or similar hands-on role (FMCG, retail, consumer goods, healthcare or other fast-paced environments preferred)
• Strong communication skills and confidence interacting with stakeholders at all levels
• Highly organized, structured, and quick in handling administrative tasks
• Proactive, solution-oriented mindset with a “get things done” attitude
• Comfortable working independently and being a standalone presence in a growing office
• Fluent in Polish and English; additional languages are a plus
• Resilient and calm under pressure, able to manage multiple priorities in a dynamic setting
• Entrepreneurial spirit and motivation to build something new rather than step into a fully established corporate structure

Benefits:
• Opportunity to create, grow, and encourage
• Apart from a competitive salary pack, there are lots of growth opportunities to meet your personal ambitions
• Flexible schedule and life-work balance
• Responsibility for exciting and challenging projects that have a direct, visible impact on our customers and the industry
• Very positive work environment in a young, international, and motivated team
• Start-up spirit while being a part of a large international organization with strong values

Karo Healthcare has a Diverse & Inclusive environment. We are looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, race, religion, national origin, disability or age.