Sales & Marketing Coordinator

Sales & Marketing Coordinator
Status: 12-Month Maternity Leave Contract
Location: Halifax, Nova Scotia

Charton Hobbs, one of Canada’s largest privately held wine and spirits importer and marketing agency, is currently seeking a Sales & Marketing Coordinator based in Halifax, Nova Scotia, supporting the Atlantic provinces and reporting to the Sales Director, Quebec/ATL.

This role provides administrative, operational, and marketing support to the Atlantic sales team through the coordination of liquor board submissions, marketing materials, reporting, and event logistics. The ideal candidate is organized, detail-oriented, collaborative, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

Manage incoming and outgoing shipments, office supplies, and general logistics.

Support invoicing, expense coding, accruals, and related financial administration in systems such as Concur and PAWA.

Oversee general office administration for the Atlantic team, including coordinating IT and building-related issues.

Assist with process improvements and system automation for purchase orders and data entry as required.

Sales & Liquor Board Support

Track and update portfolio price lists, product information, and board websites.

Assist with liquor board programming, product applications, and submissions as requested.

Coordinate supplier inquiries related to accounts receivable/payable.

Support preparation of presentations and reports for boards, supplier budget reviews, and internal reporting processes.

Marketing & Event Support

Design, print, and distribute marketing materials and POSM across the region.

Support the planning and execution of trade shows, tastings, wine festivals, and other events, including travel and logistics for suppliers.

Assist in creating supplier itineraries and coordinating event schedules across Atlantic Canada.

Provide occasional evening or weekend support for events and shows as required.

Reporting & Project Support

Generate recurring sales, inventory, and performance reports to support the sales team.

Assist in preparing presentations for internal or external stakeholders, including QBRS and EOIS.

Maintain organized documentation of marketing, sales, and administrative processes.

Act as a point of coordination for sales representatives regarding marketing requests, event planning, and material distribution.

Qualifications & Skills

1-3 years of coordinator, sales support, or marketing administration experience.

Beverage alcohol or CPG industry experience is an asset.

Familiarity with Atlantic liquor boards (NSLC, NB Liquor, PEILCC, NLC) is an asset.

Strong proficiency in Microsoft Office, particularly Excel and PowerPoint.

Experience with Adobe Creative Suite including InDesign, Illustrator, and Photoshop preferred.

Strong written and verbal communication skills.

High attention to detail and strong organizational skills.

Ability to manage multiple deadlines and prioritize effectively.

Valid driver’s license and access to a vehicle.

Ability to lift and move product samples and POS materials as required.

Responsible beverage certification for Nova Scotia or ability to obtain.

Valid passport for occasional business travel is an asset.

Compensation

Base salary plus incentive bonus, commensurate with experience.

Additional Information

This position is a 12-month maternity leave contract. The above description represents the primary responsibilities of the role but is not all-inclusive. Duties may evolve based on business needs.

Interested? Apply today! 

Charton Hobbs is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.