Sales Administrator (part-time, temporary, 3 month duration)

About Cleerly

We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location.

Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks.

At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description.

While we are mostly a remote company, travel is required for some team meetings and cross function projects typically once per month or once per quarter, for some roles like sales or external facing roles travel could be up to 90% of the time.

We are seeking a detail-oriented and highly reliable Sales Administrator to support our sales organization by handling critical administrative and operational tasks. This role is designed to increase sales productivity by offloading time-intensive, non-selling activities from Regional Sales Managers (RSMs), enabling them to focus on revenue generation and customer engagement.

This position will report directly into the Sales organization and will play a key role in supporting large-scale account onboarding initiatives, including hub conversions and referring provider setup. This position is a part-time, temporary position with a 3 month duration, with the possibly of extension.

Key Responsibilities

Sales Support & Administrative Execution

• Support Regional Sales Managers with non-selling activities, including data entry, account setup, and task coordination

• Assist with preparation and organization of materials related to customer onboarding and account transitions

• Track and manage task lists associated with key accounts and large-scale rollouts

CRM & Data Management

• Create and maintain customer and referring provider accounts within internal systems (e.g., Hub setup)

• Ensure data accuracy, completeness, and consistency across platforms

• Perform bulk uploads, data cleanup, and ongoing data maintenance

Account Onboarding & Hub Support

• Support large account transitions (e.g., hub conversions, etc.)

• Assist in onboarding referring providers and configuring organizational structures

• Coordinate with Sales, Client Success, and Operations teams to ensure timely and accurate setup

Process Support & Improvement

• Identify inefficiencies in workflows and help streamline processes

• Assist in building simple trackers or tools to improve execution and visibility

Qualifications

• Experience with CRM systems (e.g., Salesforce)

• Prior internship or experience in operations, analytics, or sales support

• Strong attention to detail and ability to manage repetitive tasks with high accuracy

• Highly organized with strong time management skills

• Proficiency in Excel or Google Sheets

• Strong communication skills and ability to work cross-functionally

• Self-starter with a willingness to take ownership of tasks

Preferred (Nice to Have)

• Exposure to healthcare, medtech, or provider networks

Impact of the Role

This role directly improves sales efficiency by reallocating administrative workload away from high-cost sales resources. By supporting account onboarding and provider setup at scale, this position helps accelerate revenue realization and ensures smoother execution across key accounts.

Compensation & Details

• Hourly Rate: $20-$30/hour (based on experience)

• Duration: [13 weeks, with potential extension]

• Location: Remote w/ Occasional In-Person Engagement – Central US Preferred

Why This Role

This is a unique opportunity to gain hands-on experience within a high-growth healthcare technology company, working directly with a sales leadership team and contributing to initiatives that have a direct impact on revenue and business performance.

Working at Cleerly takes HEART. Discover our Core Values:

• H: Humility- be a servant leader

• E: Excellence- deliver world-changing results

• A: Accountability- do what you say; expect the same from others

• R: Remarkable- inspire & innovate with impact

• T: Teamwork- together we win

Don’t meet 100 percent of the qualifications? Apply anyway and help us diversify our candidate pool and workforce. We value experience, whether gained formally or informally on the job or through other experiences. Job duties, activities and responsibilities are subject to change by our company.

OUR COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

For more information see our Privacy Policy (https://cleerlyhealth.com/privacy-policy). All official emails will come from @cleerlyhealth.com email accounts.

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