Roofing Administrator

Flynn Group of Companies is currently looking for a Roofing Administrator to support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Roofing Operations Manager.

Day in the Life:
• Administrator of department invoices
• Assists with material lists and shop drawings etc. to start submittal package
• LEED Package (If specified)
• QA/QC Package (If specified)
• Updates the department project Schedule
• Relays job details to the safety coordinator to obtain the project safety binder
• Generates and submits WCB Notice of Project
• Assists with ordering materials and supplies as per job requirements
• Assists in Coordinating the logistics and movement of all materials, rentals, and equipment
• Tracks status of all purchased goods (delivery dates, issues/risks, etc.)
• High volume file management, ensuring files are complete, all authorizations and information is present for work completed
• Assist PM and ensures change orders are properly documented
• Provides project crew lists to the safety, customers, and manufacturers by 7.30am on a daily basis
• Maintains physical and electronic files and/or organizational systems and archives documents
• Coordinates with Superintendents and Foremen the allocation of all roofing department trucks, tracks their whereabouts by maintaining the sign in/out sheet
• Generates Flynn Store tickets when required
• Assists in maintaining the crew list and ensuring training is up to date
• Provides support to the team on daily basis with requests as required via company cell phone, email etc.
• Other administrative duties, as required

What We Offer :
• Competitive wages and benefits
• RRSP Matching
• Great environment where our motto is "Flynn Family Winning Together!"
• On-going career development programs through our in-house Flynn University and eLearning courses

What We Are Seeking :
• Experience working in commercial roofing industry is an asset
• Education in a building science program or a related educational field is an asset
• Proficiency in MS office package, including MS Project
• Highly motivated with strong organizational, analytical, problem solving and decision-making abilities
• Strong negotiation and communication skills
• Ability to multitask and work in a team environment
• Ability to read plans and specifications is an asset

Position Summary:
• Location: Surrey, BC
• Employment Type: Office, Salaried, Full-time
• Job Functions: Roofing, Administration
• Industry: Building Envelope