Resource Planner

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions.

Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients.

We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below!

About the role:

Resource Planner role within a large, global Technology organization focused on workforce planning, resource governance, and operational execution. The position supports end-to-end resource lifecycle processes, ensuring accurate workforce data, structured reporting, and compliance with internal governance standards. It requires close collaboration with HR, Finance, Business Management, Recruiting, and Vendor Management teams in a highly structured environment.

Responsibilities: :
• Execution of daily workforce and resource management processes (hiring, internal moves, onboarding/offboarding, vendor requests)

• Maintenance of headcount tracking and staffing plan updates aligned with approved budgets

• Ensuring accuracy and integrity of workforce data across systems of record

• Identification and resolution of data inconsistencies, exceptions, and workflow issues

• Preparation of recurring workforce reports (headcount, hiring activity, vacancies)

• Handling ad-hoc reporting and structured data analysis requests

• Stakeholder coordination across HR, Finance, Business Management, and Recruiting teams

• Support of standardized processes, tools, and governance frameworks

• Contribution to process improvements and operational efficiency initiatives

Requirements: :
• 3–4 years of experience in resource planning, workforce management, HR operations, business operations, project coordination, or business analysis

• Bachelor’s degree (or equivalent experience) in Business, Finance, HR, Technology, or related field

• Strong Excel and PowerPoint skills with comfort handling structured data

• Strong communication skills (written and verbal) with attention to detail

• Excellent organizational skills and ability to manage multiple priorities

• Proactive, self-driven mindset with strong follow-through

• Basic understanding of headcount, staffing, or workforce budgeting concepts

• Experience in large, global, or matrix organizations is preferred

Advantages: :
• Experience in financial services, technology, or other large multinational environments

• Familiarity with workforce management, HR, or vendor management systems

• Exposure to compliance-driven or highly governed operational environments

• Interest or experience in process improvement, automation, or reporting standardization

• Experience with Power BI, AI/agentic tools, or data visualization/reporting platforms

• Experience working with structured reporting frameworks and KPI tracking

Why we think you will love working here:

With us you count as a person, our doors are always open.
We live the Qualysoft Team Spirit and stand for transparency!

Fresh wind and new ideas are welcome, because standstill is a foreign word at Qualysoft.