Research Administrative Coordinator

Research Administrative Coordinator

Location: Clinvet Morocco
Department: Research Operations / Study Support

Clinvet Morocco is looking for a Research Administrative Coordinator to support the administrative and operational delivery of research studies. This role is ideal for a detail-oriented professional with experience in administration, documentation control, research support, or laboratory/study coordination.

The successful candidate will ensure that study documentation, data, test items, and archives are managed accurately, efficiently, and in compliance with internal procedures and applicable regulatory standards. You will work closely with internal research teams and external sponsors to help ensure studies are delivered with high quality, full traceability, and audit readiness.

Key Responsibilities

Study & Documentation Management

Prepare, maintain, and close study files and master files.

Review study data for completeness and accuracy through quality control checks.

Ensure study documentation is complete, compliant, and audit-ready.

Support document flow, filing, version control, and records accuracy.

Test Item & Sample Coordination

Manage receipt, storage, tracking, and final disposition of study materials.

Maintain accurate accountability records for test items.

Ensure proper handling and documentation of biological samples and related materials.

Coordinate movement and shipment of study-related materials where required.

Archiving & Records Management

Organize, store, and retrieve physical and electronic records.

Maintain archive systems, inventories, and traceability.

Ensure proper records lifecycle management in line with procedures.

Coordination & Communication

Support communication and document exchange with study sponsors.

Coordinate shipment of study data and materials.

Assist during audits, inspections, and site visits.

Work closely with cross-functional teams to ensure smooth study support activities.

Candidate Profile

We are looking for candidates who have:

A degree or diploma in Life Sciences, Administration, or a related field

2 to 5 years of experience in:

administrative coordination, and/or.

research, clinical, laboratory, or study support environment.

Strong organizational and document management skills.

High attention to detail and accuracy.

Ability to manage confidential records and maintain traceability.

Confidence working with procedures, compliance requirements, and quality standards.

Good communication and coordination skills.

Advantageous

 It would be beneficial to have experience with:

Study documentation or master file management.

Archiving and records control.

Test item or sample tracking.

Audit or inspection support.

Regulated environments such as research, laboratory, clinical, pharmaceutical, or related sectors.

What We Offer

The opportunity to work in a structured research environment.

Exposure to study operations, compliance, and sponsor coordination.

A role with strong operational impact and cross-functional collaboration.

Important Note for Applicants

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Closing Date:  April 10, 2026

Data Protection and Privacy

The Company complies with local and international data protection and privacy legislation. This includes transparency in the processing of personal information processed about job applicants during the recruitment process. By applying for this position, applicants agree to the processing of their personal data in accordance with our recruitment procedure and Privacy Notice available from our website.

The Company may perform criminal and/or other relevant checks (as is relevant to the position) on all applicants applying for this position.