Remote Executive Assistant - US Healthcare | EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous.

PLEASE NOTE:

• Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (4:00 PM – 01:00 AM South African time – subject to daylight savings).
• Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: Reliable backup required to manage load shedding or outages. Applicants without a power backup cannot be considered.
• Work Environment: Fully remote.

Key Responsibilities

• Work closely with executives to keep tasks, priorities, and workflows organized
• Maintain and manage executive to-do lists and track key action items
• Join meetings, take clear and accurate notes, and follow up on deliverables
• Update and maintain project management tools (e.g., Monday.com, Asana — advantageous)
• Assist with general administrative coordination and day-to-day operational support
• Ensure tasks and projects are tracked and completed on time
• Communicate professionally with internal stakeholders when required
• Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment

Requirements:

• Previous experience working as an Executive Assistant
• Strong organizational and time management skills
• Highly detail-oriented with a proactive mindset
• Excellent English communication skills (verbal and written)
• Ability to work independently and build your own work rhythm in a remote environment
• Comfortable using basic computer systems, Microsoft Office, and Outlook
• Familiarity with project management tools is advantageous

If you are not contacted within 14 working days, please consider your application unsuccessful.