Registration Ongoing Due Diligence, Senior Associate

Who we are looking for

We are looking for a Senior Associate reporting directly to the team Management. You will be a central point of the team, an AML expert, interacting with both internal (team members, other departments) and external stakeholders (investors, clients).

Why this role is important to us

The Ongoing Due Diligence Team (ODD) is in charge to complete some of the first line of defense tasks within the organization. Having a business support function within the Registration department, the team will take care of performing the periodical AML/KYC reviews of the register in line with Luxembourg regulatory requirements.

What you will be responsible for

As a Senior Associate, you will:

• Act as an AML/CFT subject matter expert to our clients and colleagues

• Prepare periodical reports on various topics, both for internal and external stakeholders

• Communicate due diligence matters to investors, fund managers and compliance officers and handle complex investors queries

• Review work practices, monitor service levels and implement changes where necessary to improve the quality within the department and ensure necessary controls are in place

• Propose improvements and implement the necessary processes, procedures, IT systems to conduct AML/CFT due diligence

• Manage escalations and incidents quickly and efficiently, ensuring legal, regulatory and internal rules are upheld at all times.

• Assist in fund conversion- Ensure the documentation provided by the previous administrator is in line with our KYC and AML policy, prepare AML/KYC files for conversion to a new administrator

• Liaise with the Compliance and Risk Departments to escalate any AML and KYC issues and ensure swift and compliant resolutions

• Ensuring strict adherence to internal rules, policies and procedures

• Reporting any suspicious behavior in relation to AML guidelines

• Provide support and training to junior team members

• Conduct quality assurance and due diligence on existing clients, taking action where necessary

What we value

These skills will help you succeed in this role

• Advanced computer skills (MS Office: Excel, Word, PowerPoint, Access and Outlook…)

• Well organized with a sense of prioritization and flexibility

• Ability to work under pressure while maintaining high accuracy, attention to detail, quality standards, analytical and process thinking skills

• Team player that enjoys taking responsibility and can also work independently

• Strong client focus

• Excellent communication skills and a sound understanding of the fund administration process

Education & Preferred Qualifications

• 3 to 6 years of experience in an AML/KYC role is required

• Experience in quality check and project

• Fluent in English (written & oral), German is considered as an advantage

Work Requirement

• Work from the office is required, however work from home is possible on an occasional basis

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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