Regional Events Coordinator

Job Title: Regional Events Coordinator

Durban  

ROLE DESCRIPTION:

The Regional Events Coordinator is a hands-on leader responsible for the end-to-end execution of the client's regional events, from meticulous setup to efficient breakdown. This role is central to securing a service level advantage over competitors by ensuring all field execution is timeous and to the clients’ specifications. You would be expected to manage and lead the events under your control.

Effective Event Implementation: Overseeing all logistical and operational aspects of events, including the setting up, taking down, upkeep and control of event POS.

Operational Compliance: Upholding high levels of professionalism and ensuring all company processes are correctly implemented.

Stakeholder Communication: Compiling and distributing critical information to both internal and external stakeholders.

Team Leadership and Development: Actively manage and lead events, building a competent team capable of consistently achieving principal expectations, ensuring effective staff management, motivation, and training.

KEY PERFORMANCE AREAS:

Administration Management

Client & Stakeholder Management

Event Management

POS & Asset Management

Vehicle Management

Warehouse Management

KEY PERFORMANCE RESPONSIBILITIES:

Administration Management:

Document Control: Check all documents for thoroughness and completeness before submission to the line manager.

System Integrity: Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are properly maintained.

Reporting Accuracy: Compile, administer, and distribute all key required information in a timely and accurate manner.

Compliance Documentation: Maintain engineering certificates of all POS and any other required Health and Safety documents.

Client & Stakeholder Management:

Client Satisfaction: Ensure maximum client satisfaction by consistently meeting the client’s stated objectives.

Communication: Timeously respond to and deal with all client communication via email and/or telephone.

Professional Conduct: Ensure a professional appearance and conduct is maintained by yourself and your team at all times.

Relationship Building: Proactively build strong, professional relationships with both customers and principals.

Event Management:

Brand Integrity: Maintain high brand visibility during events while ensuring actions and presentation do not bring the brand into disrepute.

Contingency & Reporting: Report on all event activities.

Equipment Availability: Ensure that all required equipment is available for upcoming events.

Full-Cycle Event Execution: Ensure the effective and timeous execution of all events, including setup and breakdown, in strict adherence to client standards and specifications.

Site Coordination: Attend site visits to new venues and/or large events with the client, if required, to facilitate effective planning and logistics.

POS & Asset Management:

Condition Reporting: Timeously inform management of the condition of all POS and report any issues regarding shortages.

Inventory Control & Upkeep: Ensure all required equipment is readily available for upcoming events.

Maintenance & Care: Manage the general maintenance of event Point of Sale (POS) and ensure all events POS is handled with the utmost care while in the company's possession.

Vehicle Management:

Complete weekly vehicle inspections.

Ensure that all services are carried out as per service book.

Ensure that company vehicles are maintained as per company standard.

Warehouse Management:

Housekeeping & Professionalism: Manage general housekeeping and deliver high levels of cleanliness and professionalism in the warehouse by adhering to all company processes and procedures.

Safety Compliance: Assist in ensuring that all Health and Safety objectives, as set out by the company, are adhered to.

Security Reporting: Immediately report any warehouse-related security and/or safety issues to management.

QUALIFICATIONS & EXPERIENCE

Matric certificate or equivalent NQF level

Code 10 drivers licence with a valid PrDP

2 years of eventing and warehousing experience

SKILLS & ATTRIBUTES

Attention to Detail: Strong attention to detail.

Communication: Sound verbal and written communication skills.

Literacy & Numeracy: Sound literacy and numeracy knowledge.

Technical Proficiency: Sound computer knowledge including, but not limited to, Microsoft Outlook, Excel and Word.

Organizational & Problem-Solving: Great organisation skills and problem-solving ability’s.

Health & Safety: Basic Health & Safety understanding.