Recruitment / Talent Acquisition Coordinator

• Be part of a purpose-driven team making a real impact.
• Work in a supportive, inclusive, and agile environment.
• Access to ongoing learning and professional development.
• Flexible hybrid work options and great benefits.

Position Purpose

This role is ideal for someone at the beginning of their HR career who is keen to build a future in internal talent acquisition.

Unlike agency recruitment, this role is not sales‑driven and does not involve candidate cold‑calling, commission targets or business development. Instead, you will focus on delivering a structured, well‑organised and positive recruitment experience for both candidates and hiring managers.

The Recruitment / Talent Acquisition Coordinator plays a critical coordination and administration role across the recruitment lifecycle, supporting the internal HR team and the hiring managers with interview scheduling, initial screening interviews, candidate communication and recruitment administration.

This role is:

• Internal, in‑house talent acquisition
• Process‑driven, structured and highly organised
• Focused on exceptional candidate experience and coordination
• A strong foundation for a long‑term HR or Talent career

About Us

We are The Missing Link - one of Australia’s most awarded IT providers, now backed by global powerhouse Infosys. For over 28 years, we’ve helped businesses succeed with cutting-edge Cyber Security, IT & Cloud, and Automation solutions. With 200+ team members and a culture built on inclusion, innovation, and impact, we offer a workplace where you’re valued, challenged, and supported to grow.

We are THE MISSING LINK between where you are and where you want to be.

Key Responsibilities:

Recruitment Coordination & Administration

• Coordinate end‑to‑end interview scheduling, combination of via Microsoft Teams and in office in person interviews, including diary management across multiple stakeholders

• Maintain accurate and up‑to‑date candidate records in the Applicant Tracking System (ATS)
• Ensure recruitment documentation, interview notes and approvals are recorded correctly and on time
• Act as the central point of contact for candidates throughout the interview process

Initial Screening & Candidate Engagement

• Conduct initial screening interviews via MS Teams using structured question guides
• Assess candidate suitability against clearly defined role criteria (skills, experience, communication and alignment)
• Provide timely and professional updates to candidates to ensure a positive candidate experience

Process & Compliance

• Support consistent, fair and compliant recruitment processes
• Track recruitment progress, interviews and outcomes
• Ensure confidentiality is maintained at all times
• Assist with offer documentation, reference checks and pre‑employment checks as required

Stakeholder Support

• Work closely with the HR team and hiring managers to keep recruitment processes running smoothly

• Proactively follow up outstanding actions and keep processes moving
• Support the wider HR team with recruitment‑related reporting and admin tasks

Requirements:
Essential

• Strong administration and coordination skills
• Exceptional organisation, time management and attention to detail
• Confident communicator, comfortable conducting recorded video interviews via MS Teams
• High level of professionalism, discretion and confidentiality
• Strong written communication skills
• Comfortable managing multiple open roles and competing priorities

Desirable

• Exposure to HR or recruitment administration (internships, coordination roles, HR admin, graduate roles)
• Interest in building a career in internal recruitment / talent acquisition
• Experience using an ATS or HR system
• HR or Business‑related studies (completed or in progress)

Personal Attributes

• Highly organised and methodical
• Calm, structured and reliable
• Process‑oriented with a strong sense of follow‑through
• Genuine interest in people, fairness and good hiring practices
• Comfortable working behind the scenes to keep things running smoothly

Benefits:
A great company culture is very important to The Missing Link. Keeping everyone happy is one of our top priorities.

Here are some of the best bits about working at The Missing Link and some of the ways we try and maintain our staff happiness levels:

• Supportive, collaborative and respectful environment
• Company culture that fosters learning and development through training and mentoring programs
• Opportunities for professional development and career advancement
• Great environment with regular staff events, free soft drinks, and breakfast