Recruitment Specialist

ABOUT US

Since 1954, CCI Ottawa has been dedicated to cultivating a vibrant and inclusive city where immigrants and refugees are supported, connected, and empowered. We are a full service settlement agency with multiple departments that offer a wide range of programs and services. Using a client-centered approach, we offer targeted case management. We do needs assessments, support with official documents and paperwork, information and orientation sessions, crisis counselling, housing assistance, translation, language classes, and help navigating public services and agencies such as healthcare, the CRA, Service Ontario, and many others. In addition we offer programs that help newcomers become socially and economically connected, whether through sports, recreation, cultural activities, or job search and networking support. CCI also offers these services in a youth specific context. Finally, CCI Ottawa operates 4 Transitional Housing Sites. Each site provides shelter, food, and wrap around services to support clients as they move into permanent accommodations.

POSITION SUMMARY

The Recruitment Specialist will be responsible for coordinating all aspects of the recruitment cycle, from job postings to onboarding, ensuring a positive candidate experience and supporting our mission to build a diverse and inclusive workforce under the supervision of the Workplace Relations & Talent lead.

This position reports to: Director of Human Resources
Employment status: Contract – March 31, 2027
Hourly rate: $34.00
Deadline date to apply: 5PM, January 30, 2026

Open to: Internal/External candidates

Location: 219 Argyle Avenue

MAIN DUTIES & RESPONSIBILITIES

Under the supervision of the HR Director, the Recruitment Specialist will:

Coordinate full-cycle recruitment for staff, interns, and co-op placements

Draft and post job descriptions on internal and external job boards

Screen resumes and coordinate interviews with the Program Manager

Communicate with candidates throughout the hiring process to ensure a positive experience

Responsible for full cycle onboarding, including offer letters, background checks, orientation and reference checks.

Maintain and update the Human Resources Information System and recruitment files

Provide Turnover reports and conduct Exit Interviews

Partner with community organizations, colleges, and job fairs to build talent pipelines

Support initiatives to attract diverse candidates and promote inclusive hiring practices

Prepare recruitment reports and analytics for leadership

Responsible for administering employee benefits programs, including enrollment, changes, and ongoing support

Review timesheets for payroll processing bi weekly

Ensure all hiring practices comply with organizational policies and employment legislation

Provide general HR support as needed

Perform other related duties as assigned

QUALIFICATIONS

Certificate, diploma, or degree in Human Resources, Business Administration, or a related field.

Minimum of 2 years experience in recruitment, preferably in a non-profit setting.

Familiarity with an applicant tracking system (ATS) and human resources information system (HRIS). Familiarity with BambooHR & Avanti is an asset.

Strong working knowledge of relevant legislation, including Employment Standards Act, Human Rights Code, Occupational Health & Safety Act, etc.

High level of confidentiality, discretion and professionalism.

Demonstrates sound judgment and decision making.

Strong teamwork approach.

Fluency in English is required. Fluency in other languages is an asset.

Please submit both a cover letter and resume no later than 5PM, January 30, 2026. Applications will only be accepted electronically. Only candidates selected for an interview will be contacted.

All internal applicants must inform their supervisor of their intention to apply for the position.

The Catholic Centre for Immigrants (CCI) is committed to being an equal opportunity employer.  Please advise in advance if you require any accommodation during the application or selection process. CCI is committed to employment equity and encourages candidates to self-identify as visible minorities; people from culturally diverse backgrounds; people of all gender identities and sexual orientations; Indigenous peoples; and persons with disabilities.