Recruitment Coordinator

Who is HelloKindred?

HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.

Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.

Anticipated Contract End Date/Length: September 25, 2026

Work set up: Hybrid – London or Manchester (flexible), with remote working available. For hybrid arrangements, a maximum of one day per week in the London office (Wednesdays) 

Clearance required: Eligibility to meet BPSS

Our client in the IT Services & Consulting industry is looking for a Recruitment Coordinator to support end-to-end interview scheduling and recruitment administration across multiple hiring managers and candidates. This role focuses on coordinating interview logistics, maintaining accurate records, and ensuring a seamless and professional candidate experience while supporting broader talent acquisition processes.

What you will do:

• Manage end-to-end interview scheduling across multiple hiring managers and candidates.
• Coordinate interview logistics, including panel availability, room bookings, and virtual meeting links.
• Act as the central point of contact for candidates regarding interview arrangements and updates.
• Maintain accurate and up-to-date records in the Applicant Tracking System (ATS).
• Prepare and distribute interview packs and supporting documentation to hiring panels.
• Collaborate with Talent Acquisition Business Partners to ensure smooth hiring processes.
• Identify scheduling conflicts proactively and implement effective solutions to minimise delays.
• Communicate clearly and professionally with all stakeholders to ensure an excellent candidate experience.
• Support administrative tasks such as offer letter preparation, onboarding coordination, and compliance checks as required.
• Provide regular updates on scheduling progress, challenges, and hiring timelines.

• Proven experience in recruitment coordination, scheduling, or recruitment administration.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Experience working with Applicant Tracking Systems (ATS).
• Excellent communication and stakeholder management skills.
• High attention to detail and accuracy in record-keeping.
• Ability to work in a fast-paced, high-volume recruitment environment.
• Familiarity with onboarding processes and recruitment compliance requirements.

All your information will be kept confidential according to EEO guidelines.

Candidates must be legally authorized to live and work in the country where the position is based, without requiring employer sponsorship.

HelloKindred is committed to fair, transparent, and inclusive hiring practices. We assess candidates based on skills, experience, and role-related requirements.

We appreciate your interest in this opportunity. While we review every application carefully, only candidates selected for an interview will be contacted.

HelloKindred is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, colour, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under applicable law.