Recruitment and Staffing Coordinator

About the Role:

As a Recruitment and Staffing Coordinator at Braintrust Tutors, you will play a key support role in recruiting, coordinating, and onboarding tutors for both online and in-person engagements nationwide. From managing candidate communication to organizing pre-onboarding requirements like fingerprinting and background checks, you will help ensure tutors are ready to support students effectively and on time. This role is ideal for someone who is detail-oriented, responsive, and energized by solving logistical challenges.

About Us:

Braintrust Tutors is a nimble, mission-focused company transforming the way students access high-quality, high-impact tutoring. Through innovative technology, data-informed practices, and strong district partnerships, we deliver scalable impact where it's needed most. If you're passionate about education and energized by big challenges, we want you on our team.

Job Type: 

This is a remote, within the United States, 1099 contractor position.

The role requires an estimated 40 hours per week during the school year (September to May). During the summer months (June to August), hours are reduced to approximately 10 hours per week.

Compensation: $25-$30 per hour.

What You Will  Do:

Support the recruitment team in sourcing, screening, and coordinating interviews and information sessions with tutor candidates

Maintain up-to-date candidate records across tracking tools and platforms (e.g., Notion, HubSpot, and ATS systems)

Communicate with tutor applicants throughout the hiring and onboarding process to ensure timely follow-up

Assist with the onboarding process, including tracking and processing fingerprinting, background checks, and required school or district forms

Monitor progress and flag any bottlenecks or outstanding items for resolution

Help maintain compliance records and documentation for internal audits or district reporting

Collaborate with the Recruiting and Staffing team and other departments to ensure smooth tutor onboarding and placement

Provide support with special staffing projects, seasonal surges, and administrative tasks as needed

What You Will Have:

3–5 years of experience in recruiting coordination, HR support, or staffing administration (education or nonprofit preferred)

Excellent organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment

Strong communication skills and a customer-service mindset

Familiarity with applicant tracking systems, CRMs, or project management tools. Experience with BambooHR and Greenhouse is a must

Comfort navigating compliance processes such as fingerprinting and background checks for educational entities

Proactive, detail-oriented, and adaptable, with a team-first attitude

Willingness to occasionally work evenings or weekends to meet urgent program needs

Selection Process:

Those selected candidates will be invited to complete a one-way video interview, a 45-minute Zoom interview with the hiring manager, and a final 30-minute Zoom meeting with the team.

Braintrust Tutors is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment that welcomes and celebrates diversity.