Recruiting Coordinator, Lead

About Cartesia

Our mission is to build the next generation of AI: ubiquitous, interactive intelligence that runs wherever you are. Today, not even the best models can continuously process and reason over a year-long stream of audio, video and text—1B text tokens, 10B audio tokens and 1T video tokens—let alone do this on-device.

We're pioneering the model architectures that will make this possible. Our founding team met as PhDs at the Stanford AI Lab, where we invented State Space Models or SSMs, a new primitive for training efficient, large-scale foundation models. Our team combines deep expertise in model innovation and systems engineering paired with a design-minded product engineering team to build and ship cutting edge models and experiences.

We're funded by leading investors at Index Ventures and Lightspeed Venture Partners, along with Factory, Conviction, A Star, General Catalyst, SV Angel, Databricks and others. We're fortunate to have the support of many amazing advisors, and 90+ angels across many industries, including the world's foremost experts in AI.

About the Role

We’re looking for a Lead Recruiting Coordinator to own and operate the full coordination engine behind Cartesia’s hiring. This is a hands-on role responsible for building a reliable, trusted and high-velocity interview process across research, engineering, product, and business teams. You will manage day-to-day coordination, while also building the systems, tooling, and workflows that allow the function to scale.

Your Impact:

• Manage all interview scheduling end-to-end: multi-panel loops, cross-timezone logistics, interviewer alignment, candidate prep materials, and real-time troubleshooting

• Provide a high-touch candidate experience: prompt communication, tight follow-through, and clear expectations at every stage

• Own interviewer operations: ensure coverage, manage load balancing, maintain calibration and accuracy, coordinate debriefs, and help enforce process hygiene

• Maintain and improve ATS hygiene: pipeline accuracy, scorecard enforcement, SLAs, and reporting

• Partner closely with recruiters and hiring managers to anticipate bottlenecks and proactively solve them

• Track and report key recruiting metrics (time-to-fill, pass-through rates, load distribution, drop-offs).

• Grow the team: hire for IC Coordinators, onboard them, determine their career path, and set them up for success

What You Bring

• 3–5+ years in recruiting coordination or operations at a high-growth tech company

• Proven ability to manage complex scheduling across time zones and seniority levels

• Exceptional organization, communication, and follow-through

• Comfortable owning both execution and process building

• High operational rigor; thrives in fast-moving, ambiguous environments

• Strong familiarity with Ashby (or similar ATS) and scheduling tools (ModernLoop, Calendly, etc.)

• Willingness to jump in, troubleshoot, and keep the process moving

Our Culture

🏢 We’re an in-person team based out of San Francisco. We love being in the office, hanging out together, and learning from each other every day.

🚢 We ship fast. All of our work is novel and cutting edge, and execution speed is paramount. We have a high bar, and we don’t sacrifice quality or design along the way.

🤝 We support each other. We have an open & inclusive culture that’s focused on giving everyone the resources they need to succeed.