Recruiting Coordinator (Contract)

Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing.

The Opportunity at Altana

The Talent team is looking for a highly organized and detail-oriented Recruiting Coordinator to help us scale our team thoughtfully and efficiently. In this role, you'll be the engine behind our hiring process, creating seamless experiences for candidates, supporting recruiters and hiring managers, and ensuring every detail is handled with care and precision.
You'll play a critical role in shaping how candidates experience Altana from their first interaction through their final interview. You'll partner closely with our Talent team and hiring managers across the company to keep our hiring process running smoothly and authentically. This is an opportunity to build recruiting operations and directly impact how we attract and hire exceptional talent, with potential to grow into a full-time role.

You Will

• Coordinate and schedule interviews across multiple teams, time zones, and stakeholders, managing complex calendars and proactively resolving scheduling conflicts

• Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, responsive, and welcoming experience at every touchpoint

• Ensure in-person interview days are seamless by greeting candidates, preparing interview rooms, coordinating interviewer schedules, and supporting all on-site logistics

• Partner with recruiters and hiring managers to manage candidate pipelines and track progress throughout the hiring process

• Maintain our applicant tracking system (Greenhouse) with accurate, up-to-date information and ensure data integrity across all open roles

• Build and refine recruiting coordination workflows, templates, process improvements, and best practices that scale as the team grows

About You

• 2+ years of experience in recruiting coordination, executive assistance, operations, or a similar high-volume, detail-intensive role

• Exceptional organizational skills and the ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail

• Strong written and verbal communication skills with a professional, warm, and clear communication style

• A proactive, problem-solving mindset - you anticipate challenges, think critically, and adapt quickly in a fast-paced environment where priorities shift

• Proficiency with Google Workspace (Calendar, Sheets, Docs) and virtual meeting tools (Google Meet, Teams)

• A genuine passion for creating excellent candidate experiences and supporting the people who build great teams

• Experience with applicant tracking systems is a plus (Greenhouse preferred)

• Prior experience in a high-growth startup or technology company is a plus

This is a contract position based in our Williamsburg office with hybrid work flexibility.

US Salary Range and Benefits

$85,000 - $115,000 USD

The salary range, to the extent specified for this role, is a good faith statement of the minimum and maximum levels of the annual based salary for the position. The base salary offered to a successful candidate will depend on a wide range of compensation factors, including, but not limited to, work experience, education and/or training, critical skills, and/or business considerations. Competitive equity grants are included in the majority of full time offers; and are considered part of Altana's total compensation package. Altana also offers either a discretionary bonus or a variable compensation plan depending on the role. Additionally, Altana offers top-tier benefits for full-time employees, including:

• Flexible Time Off: Altana operates with a Flexible Time Off (FTO) policy that gives you agency over your own time off so you can maximize your work-life balance.

• Parental Leave: We offer industry leading Paid Parental Leave (PPL), providing 14 weeks of leave for non-birthing, adoptive, and foster parents and up to 26 weeks of leave for birthing parents, all paid at 100% of your base salary.

• Health Benefits: We have a full suite of medical, vision, and dental benefits with generous employer contributions, designed to give you flexibility and choice for your individual health situation. Our high deductible health plan is 100% employer paid for employees and supplemented with an employer contribution to your Health Savings Account (HSA). There is also a Flexible Spending Account (FSA) option.

• Supplemental Benefits: Altana provides life, short- and long-term disability, and AD&D insurance coverage, all at no cost to you, so you know that you and your loved ones are covered in case of an emergency.

• 401(k) Savings: Save for and invest in your future using our Guideline 401(k) retirement savings program.

• Commuter Benefits: Save money on your commute by setting aside pre-tax funds for public transit or parking!

• Wellness: Because we value mental and emotional health, every Altana employee has access to a free premium subscription to Calm, the #1 app for meditation, sleep, and mindfulness.

• Pet Insurance: Pets are family too! Keep them healthy with Wishbone insurance and / or our Total Pet vet service and telehealth discount plan.

• Employee Assistance Program: Free access to confidential personal support.

• Dependent Care FSA: You will have access to a Dependent Care FSA, which allows you to set aside pre-tax funds for childcare expenses

The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.

Offers related to employment at Altana will come from an Altana.ai email address. We will never ask for payment as part of the interview or onboarding process.

Why it’s great to work at Altana

• We love to collaborate, and we win as a team!

• We are committed to engineering excellence

• We value personal and professional development

• We learn from diverse backgrounds and perspectives

• We impact the world, from enabling developing countries to identifying drug traffickers

At Altana, we believe that a diverse workforce enables greater creativity, performance, and adaptability. We’re proud to be an equal opportunity employer and welcome you to join us as you are. Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate. We prohibit discrimination and harassment of any type, in any situation.

Offers related to employment at Altana will come from an Altana.ai email address. We will never ask for payment as part of the interview or onboarding process.