Recruiting Coordinator

Solutions for Today’s Challenges. Vision for Tomorrow’s Opportunities.

Join William Blair, the Premier Global Partnership.

The Recruiting Coordinator will be responsible for the overall candidate experience. Responsible for logistics that support the recruiting process, including scheduling phone, Microsoft Teams and on-site interviews, escorting on-site candidates, and responding to any questions candidates may have in order to provide a “best in class” experience for the candidate.

Responsibilities include but may not be limited to:

• Lead the scheduling processes for candidates and interviewers for both phone screens and virtual/on-site interviews. Communicate with candidate; coordinate travel arrangements; coordinate interview room reservations; prepare written materials, including interview schedules; submit candidate expense reimbursement forms and serve as a resource for candidate logistical questions/issues. Greet candidates upon arrival. Order any catering as needed.

• Manage job openings in the applicant tracking system (ATS) and other online sources, assist recruiters with dispositioning candidates, audit requisitions, build email templates, check disclosure questions, monitor background checks, post/un-post roles and initiate employee-referral bonus payments.

• Schedule job kick off and candidate feedback sessions; participate with Recruiter if requested.

• Relay any necessary next steps/final candidate feedback to third party staffing firms, as needed.

• Process all background checks through designated vendor and internal Compliance business unit; If necessary, manage pre/post-adverse action process.

• Send appropriate onboarding notifications regarding upcoming new hires.

• Maintain job board site/University Career Services master login information as well as serve as point of contact for third party agency needs.

• Maintain contact with recruiting team throughout the hiring process and assist with any logistical needs.

• Manage and reply to inbound candidate inquires.

• Build reports

• Ad hoc projects as assigned.

• Additional responsibilities, as requested.

Qualifications:

• Knowledge of applicant tracking systems and reporting capabilities. Experience with Workday and Greenhouse a plus.

• Familiarity with LinkedIn Recruiter and First Advantage preferred.

• Proficiency in Microsoft Office products.

• Ability to quickly understand recruiting process, practices and environment.

• High level of confidentiality and integrity; proven team player.

• Willingness to adapt to change.

• Possess excellent written and verbal communication skills.

• Ability to interface effectively with managers and candidates.

• Attention to detail.

• Understanding of staffing operating procedures, guidelines and legal requirements as they apply to Compliance in employment practices and applicant tracking.

• Working knowledge of Federal, State and local labor laws.

• Strong ability to handle confidential information with discretion and maturity.

• Possesses a proactive approach to accomplishing work, executes consistent follow-up, and demonstrates the flexibility to meet changing business needs.

• Strong organizational skills, detail-oriented, and ability to prioritize workload independently; strong problem-solving skills.

• Ability to present ideas and programs in front of small and large groups.

A reasonable estimate of the current base salary range at time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is based on several factors, including but not limited to applicant's skills, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and, if applicable, the location of the position.

This role is eligible for either a discretionary annual bonus (based on company, business unit and individual performance) and/or commission-based incentives.

Our featured benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits.

Salary Range
$60,200—$75,000 USD

About Our Firm

William Blair strives to attract qualified candidates who specialize in investment banking, investment management, private wealth management, and other strategic resource groups. We are committed to empowering our colleagues to deliver client success and engage in our communities. Our firm has delivered trusted advice for nine decades, continuing to deepen our expertise and relationships across asset classes and markets throughout North America, Europe, Asia, and Australia. We provide advisory services, strategies, and solutions to meet clients’ evolving needs amid dynamic market conditions and varying industries. What sets us apart is that we are an independent partnership, with colleagues who have unique experiences, perspectives, and backgrounds. We empower our people to bring their best thinking so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect. We invite you to learn more about us by visiting williamblair.com.

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m/f/d/v

Be aware of hiring scams: William Blair has clear processes and guidelines with regards to recruiting. We do not request personal financial information in connection with an employment application nor does William Blair extend any employment offers without first conducting an interview through one of its registered offices. William Blair does not use instant messaging services such as WhatsApp, Telegram, or iMessage as part of the recruiting or interviewing process.

Note to External Recruiters / Search Firms: William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission.

Download William Blair's privacy policies for job applicants:

• California Consumer Privacy Act Privacy Notice (CCPA)

• General Data Protection Regulation Privacy Notice (GDPR)

Contact us should you have any questions or concerns.