Recruiting Coordinator - 6 Month Contract

🚀 Join the Future of Commerce with Whatnot!

Whatnot is the largest live shopping platform in North America and Europe to buy, sell, and discover the things you love. We’re re-defining e-commerce by blending community, shopping, and entertainment into a community just for you. As a remote co-located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, and Poland, we’re building the future of online marketplaces –together.

From fashion, beauty, and electronics to collectibles like trading cards, comic books, and even live plants, our live auctions have something for everyone.

And we’re just getting started! As one of the fastest growing marketplaces, we’re looking for bold, forward-thinking problem solvers across all functional areas. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business, and bring people together through commerce.

💻 Role

• Own scheduling logistics across all teams and time zones — ensuring interviews are confirmed accurately and both candidates and interviewers have all necessary details.

• Collaborate closely with recruiters and hiring managers to manage complex scheduling, proactively flag conflicts, and communicate updates clearly and promptly.

• Leverage Ashby for scheduling, tracking, and analytics — automating workflows where possible to improve efficiency and maintain a consistent candidate experience.

• Track and report recruiting metrics to keep the hiring team informed and identify opportunities to optimize the recruiting process.

• Drive recruiting enablement, including maintaining documentation, helping with trainings, and fielding ad hoc requests.

• Build strong partnerships with recruiters and hiring managers to anticipate scheduling or process challenges and resolve them before they become blockers.

• Contribute to team projects and initiatives, taking ownership and driving them to completion with minimal supervision.

Team members in this role are required to be within commuting distance of our San Francisco hub and are open to in-office work.

👋 You

• Experienced: You have at least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment.

• Highly organized: You balance multiple priorities with precision and always follow through on commitments.

• Proactive and dependable: You anticipate needs, communicate effectively, and take initiative rather than waiting for direction.

• Candidate-obsessed: You care deeply about creating a smooth, human experience for every candidate and hiring partner.

• Tech-savvy: You’re comfortable using recruiting tools like Ashby — and you’re curious and resourceful when learning new systems.

• Collaborative: You build trust across teams and enjoy being a helpful, reliable partner.

• Growth-minded: You welcome feedback, look for ways to improve, and lean into action to make an impact.

💛 EOE

Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.