Records Officer

Welcome to West Liberty University!  

Mission Statement:

West Liberty University is a public university with a rich history of providing students with a comprehensive education from undergraduate to graduate degrees.  Through experiential learning and personalized support, we empower students toward scholarly exploration, creative expression, and economic opportunity.

The Opportunity:

West Liberty University is seeking applications for a Records Officer. The Records Officer supports the effective operation of an institution's systems for the collection, storage, processing, reporting and analysis of student data and information relating to the student journey, from course enrollment to graduation. The Certification Analyst performs responsible work associated with helping students achieve advance certification in their chosen field, with ensuring that students have met all state requirements for certification, and with conducting academic advising for students in undergraduate and post baccalaureate programs.

Essential Functions of the position: 

Code applications for graduation

Pull student files for prospective graduates

Evaluate credit from this and other institutions, review and update current evaluations for students who have applied for graduation to determine if all academic and non-academic requirements will be fulfilled

Send email to prospective graduate and advisor to notify them of their status

Add graduation fee to student accounts

Check at mid-term to see if prospective graduate with academic problems have received mid-term grades and notify them that they need to consult with the Registrar

Prepare index cards for the commencement ceremony

Post final grades. Record degrees, hours completed, and final GPA. Must also record any honors received

Assists in developing, implementing and maintaining the processes and procedures which ensure completeness and accuracy of student record data

Ensures that all Student Record information recorded is accurate and reliable and that procedures are followed in accordance with national legislation, audit requirements, policies and guidelines

Supports, advises, guides and trains staff generally on student record data processes

Acts in an advisory capacity on institutional records systems and processes; liaises with internal staff on procedures and documentation for collecting and preparing source data prior to reception by the Student Records team, as appropriate

Serves on a variety of university and higher education committees as requested.

Education & Experience Requirements: 

 Bachelor's degree in a related field is required. 

1-3years experience in a relevant relationship-based experience with demonstrated success in developing relationships and thoughtful management of records and resources.

Skills/Abilities: 

Ability to analyze and interpret financial data.

Demonstrate problem solving skills.

Strong verbal communication and listening skills.

Demonstrated customer service skills.

Proactively approaches responsibilities.

Some travel is required along with evening and weekend events.

Why you should apply:  

West Liberty University offers generous benefits, including approximately 2 days of annual leave (vacation) per month and 12-13 paid holidays.  Visit the WLU Benefit Page for more details: https://westliberty.edu/human-resources/employee-benefits

For the academic year employees, their dependents, and spouses are eligible for a 100% waiver for undergraduate tuition and only employees are eligible for 50% waiver for graduate tuition for certain programs.  

Free use of the Wellness facilities and free admission into all WLU events with your employee Topper Card.  

For more information about living in the Wheeling area please visit Wheeling: Live Here - Weelunk

West Liberty University is an Equal Opportunity Employer and welcomes applications from all interested individuals.  Individuals who need assistance in the application process may contact Human Resources at [email protected]. 

West Liberty University does not sponsor work visas.  Applicants must be authorized to work in the United States.

Successfully passing a background screening report is required for final employment. 

West Liberty University is a tobacco free campus.