Records Management Specialist – Cyber/IT Environment

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.

Requisition #: 1396
Job Title: Records Management Specialist – Cyber/IT Environment
Employment Type: Regular
Work Schedule: Full-Time, 40hr/week
Location: Fort Huachuca, Arizona
Clearance Level: Secret Clearance

Job Summary:

The Records Management Specialist is responsible for managing classified and unclassified paper and digital records throughout their lifecycle in a secure Army cyber environment. This includes creation, archiving, storage, accessibility, and disposal of records in compliance with Department of Defense (DoD) and Army regulations. The role ensures information security, supports mission-critical operations. The specialist collaborates with cybersecurity and IT professionals to implement secure records management systems and trains personnel on proper handling of sensitive information.

ESSENTIAL JOB DUTIES

· Secure Records Lifecycle Management:
o Manage creation, classification, archiving, storage, and disposal of physical and electronic records in accordance with DoD and Army cybersecurity policies.
o Handle organizational documentation, system configurations, database information, and operational research data.
o Respond to internal and external requests for records while ensuring proper security protocols.
· Policy & Compliance:
o Develop and enforce records management policies aligned with Army and DoD directives.
o Ensure compliance with FOIA, Privacy Act, and federal cybersecurity regulations.
o Maintain awareness of evolving government legislation and Army records retention schedules.
· System Design & Cybersecurity Integration:
o Design and implement secure records management systems that meet Army cybersecurity standards.
o Oversee transformation of records from physical to electronic formats while ensuring encryption and secure access controls.
o Collaborate with cybersecurity teams to safeguard sensitive and classified information.
· Training & Support:
o Train Army personnel and contractors on proper records handling, secure access, and compliance requirements.
o Provide guidance on using records management tools and adhering to security protocols.

QUALIFICATIONS

Security Clearance: SECRET
Education: Bachelor’s degree in information management, Cybersecurity, Computer Science, or related field.
Experience:
· 3+ years in records management or information governance within a DoD or military environment.
· Familiarity with Army cybersecurity policies, NIST standards, and RMF (Risk Management Framework).
· Skills:
· Strong understanding of classified/unclassified data handling and DoD security requirements.
· Proficiency in records management systems and secure document handling tools.
· Excellent organizational and communication skills.

Additional Competencies:
· Knowledge of DoD 5015.2 Records Management Standard.
· Familiarity with Army Knowledge Online (AKO), SharePoint, and secure content management systems.
· Ability to work in a high-security environment and maintain confidentiality.

WORK ENVIRONMENT

· Working conditions are normal for an office environment.
· Fast paced, deadline-oriented environment.

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.

What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.

We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section.

Happy - Be Infectious.
Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.

Helpful - Be Supportive.
Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.

Honest - Be Trustworthy.
Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.

Humble - Be Grounded.
Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.

Hungry - Be Eager.
Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.

Hustle - Be Driven.
Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities