Records Coordinator

Do you have experience in health records management and hold a Medical Office Administration or Health Information Management certificate? If yes, this may be an exciting opportunity for you! 

We are hiring full time Records Coordinator for our Mississauga office. Join Spectrum Health Care, one of Canada’s Best Managed Companies, and become part of a team that’s re-imagining home care for clients and families.  We are a leading home healthcare provider committed to delivering compassionate, high-quality care to clients in the comfort of their homes. Behind every successful home visit is accurate, timely information—and that’s where YOU come in!

As a Records Coordinator you will be responsible for data entry, filing, maintaining of branch records, and provide exceptional customer service to internal and external contacts. You will play an important part of the health information management team as they support Supervisors in providing accurate and timely information regarding home visits. 

Apply today and help us deliver exceptional care through accurate and secure health information management!

• Maintain and update patient records in electronic health record (EHR) systems and physical files, ensuring accuracy and compliance with HIPAA and other regulations.
• Verify client service reports, manage interim visits and assessments, and follow up on outstanding documents and forms.
• Organize and maintain client records, including processing discharged records and preparing archives for off-site storage.
• Produce quality reports, participate in audits, and implement corrective actions as needed.
• Respond to information requests and prepare reports while maintaining client confidentiality and data security.

• Medical Office Administration, Unit Clerk or Health Information Management program certificate required
• Minimum of two years of experience in records management, preferably in healthcare or community health setting
• Proficiency in EHR systems and Microsoft Office Suite
• Knowledge of HIPAA and health information privacy regulations
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Excellent customer service skills
• Ability to work with minimal supervision

This position is a current vacancy

Spectrum Health Care is thrilled to be named one of Canada’s Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. Click here to learn more about this esteemed honour.  

We thank all applicants, however, only those individuals selected for interviews will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.

If you require accommodation because of disability through the recruitment process, please contact Human Resources at ([email protected]) for assistance.

Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.