Records Assistant

Hours: Full-Time – 35 Hours
Work Location: 30-30 Thomson Ave, LIC, Queens 11101

The Department of Design and Construction Records Management Unit seeks a Records Assistant who will serve as the primary point of contact for agency employees, responding promptly to their records-related requests. Key responsibilities include receiving incoming project files such as contract books, documents, change orders, drawings, and payment records, and ensuring this information is accurately categorized within the DDC Records Management Database. All files must be archived promptly to uphold organizational standards.

The Community Coordinator/Records Assistant will also act as a liaison between the agency, the off-site storage facility, and the Community Field Offices. This role includes managing the transfer of project files, RMO records, and drawings to and from the GRM Off-Site Storage Facility. The coordinator will ensure that all records are properly labeled and bar-coded and will verify the accuracy of bulk box pick-up counts coordinated with GRM vendors, while also referencing research for client users.

Additionally, the position involves providing archival training and support to staff at Community Field Offices, ensuring best practices in record handling and management. The record assistant will assist with special projects that involve historical and archival documents and will contribute to initiatives within the Operations Division.

The Community Coordinator/Records Assistant will participate in inter-agency collaborations, including events organized by the Department of Records & Information Services (D.O.R.I.S.), and will support the development of historical and archival catalogs, contributing to the long-term preservation of important records.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

COMMUNITY ASSOCIATE - 56057

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.