Records and Inventory Management Assistant

The BVI Financial Services Commission (“the Commission”) is seeking a creative, motivated, energetic, professional to join its Operations team in the Corporate Services Division as a Records and Inventory Management Assistant ("RIM Assistant"). 

The RIM Assistant will assist by providing support for the effective and efficient operations of the Records and Inventory Management Unit. The RIM Assistant must collaborate with all team members and Unit Manager to provide consistent superior services to both internal and external customers.

General Responsibilities and Duties

Record Management  

Retrieval and dispatch of corporate files.

Scan all outgoing and incoming files via the RFID application.

Creation and tagging of new and existing records.

Liaise with internal teams to ensure proper file management.

Arrangement for disposal and destruction of records.

Conduct file location and retrieval operations.

Inventory Management

Performs quarterly inventory audits using established procedures.

Performance of annual office supplies inventory.

Performance quarterly janitorial supplies inventory.

Supply Management and Distribution

Retrieval and stocking of inventory (office supplies and janitorial).

Fulfillment of custodial requests from vendors.

Management, including storage and dispensation of potable water supplies for the Commission.

Management of printing stationery, distribution and storage.

Archive Management

Management of Archives and arrangement including handling record retrieval request.

Reporting

Conduct and report daily, monthly, and quarterly file audits.

Mail Handling

Provision of alternate assistance for Mail Services.

Event Management

Assist with Event Management function, including room fittings and breakdown.

Qualifications

2 years’ work experience; 

Computer literate (Microsoft Office familiarity);

Good verbal and written communication skills;

Excellent interpersonal and organizational skills;

Attention to detail, accuracy, and thoroughness;

Ability to work unsupervised;

Team oriented; and

Knowledge of appropriate practices and procedures in a professional office environment.

Working Environment

The Financial Services Commission is a professional working environment, as such, no hazardous working conditions knowingly exist. From time to time it be necessary to work with older files and from an offsite location. There is also an occasional requirement to lift items weighing approximately 25–30 lbs.

Competencies:

Professionalism – complies with Commission’s code of conduct, acts with integrity and shows respect;

Adaptability – adapt to changing priorities and work in a fast-paced environment;

Confidentiality – understanding and commitment to maintaining confidentiality of sensitive information. Ensures the protection and confidentiality of information pertaining to the Commission’s affairs, refraining from disclosure to unauthorised individuals;

Initiative – willingness to take on additional responsibilities and display a proactive approach to work;

Quality of Work – consistently generates work that is comprehensive, accurate, pertinent, timely, and aligns with the Commission’s policies;

Communication – effectively, professionally and thoroughly communicates, both verbally and in writing;

Time Management - effectively plans, coordinates, and identifies optimal methods to schedule, prioritize, and complete assignments within specified deadlines;

Customer Excellence – builds positive relationships with internal and external customers and ability to handle inquiries and resolve issues with a customer-focused approach.

Notice: Applicants must upload all required documentation through BambooHR using the link in this advert. Please do not submit hard-copies or email unless directed to do so. Only short-listed candidates will be contacted.

Application Direction

Applicants must submit the following: 

Cover letter indicating the position being applied for;

Resume;

Two (2) professional reference letters;

One (1) personal reference letter; and

Certified copies of academic certification and or diplomas

Disclaimer

This job description is meant to describe the general nature and level of work required for the position advertised. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. The successful candidate will be required to follow any other job-related instructions and to perform other job-related duties as requested.

Closing Date: 26 May 2026