Records Administrator

Northern Wasco County PUD is looking for a Records Administrator to join our growing team. This full-time, exempt role offers a Monday-Thursday, 4/10 work schedule. 

The Records Administrator is responsible for implementing and maintaining effective records and information management systems and processes that ensure records are organized, accessible, retained, and disposed of in accordance with federal, state, and organizational requirements; this role safeguards the integrity, security, and confidentiality of both physical and electronic records throughout their lifecycle, supports transparency and accountability, and collaborates with departments and external agencies to ensure compliance with public sector regulations and best practices. 

SUMMARY OF BENEFITS: We are proud to offer a comprehensive and very competitive benefits package including but not limited to:

Generous PTO Accruals

11 Paid Holidays

100% employer paid premium for Medical/Rx/Dental for individual and/or family coverage

100% employer paid premium for vision coverage for individual and/or family coverage

100% employer paid Basic Life Insurance 2X annual salary

401(k) 7.5% base + 7.5% match = 15% total possible employer contribution

457(b) 

100% employer paid Short Term Disability and Long Term Disability

HRA VEBA employee funded

Wellness Incentive to HRA VEBA employer funded

100% Paid Business Travel Insurance

Voluntary benefits

GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

Records Lifecycle Management:
• Partner with all departments to ensure the organization, classification, and maintenance of physical and
electronic records in accordance with established retention schedules and legal requirements.
• Oversee and support the transfer, archiving, and disposal of records securely and in compliance with
regulations.
Compliance & Governance:
• Ensure adherence to public sector records management standards, data protection laws, and public
records request requirements.
• Conduct audits and risk assessments to identify gaps and recommend improvements.
System Administration:
• Manage electronic document and records management systems (EDRMS), ensuring accurate metadata
and indexing.
• Support system upgrades and user training for records management tools.
• Provide guidance on vital record locations and recovery priorities for the District’s Business Continuity Plan
and related programs. Identify requirements, recommend measures to protect essential records, and
ensure the backup of essential documents.
Policy Development & Training:
• Assist in developing records management policies.
• Create Standard Operating Procedures
• Develop and provide training and guidance to staff on proper records handling and retention practices.
Information Requests:
• Coordinate responses to public records requests, subpoenas, and internal inquiries in compliance with
applicable laws.
General:
• Demonstrates cultural competency through respectful, inclusive work habits and through the valuing and
welcoming of cultural differences in all position responsibilities.
• Supports the District’s mission to serve our customers and foster a safe and positive work environment
by personally exhibiting behavior that aligns with the District’s Core Values & Beliefs.
• Must perform the duties of this position in a safe and efficient manner and follow all safety regulations
and protocols.
• Other duties as assigned

Secondary Functions:
• All PUD employees are expected to work outside of normal business hours when required during
emergency restoration activities and to accomplish other special projects.

Skills/Knowledge/Abilities: PLEASE NOTE: This position requires the use of various tools/equipment that are
related to performing the essential functions of this job.
• Knowledge of records management principles, retention schedules, and regulatory compliance.
• Proficiency in EDRMS and Microsoft Office Suite.
• Strong organizational, analytical, and communication skills.
• Ability to implement and complete cross-functional initiatives
• Change management skills
• Attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• Problem-solving and process improvement mindset.
• Commitment to public service values and ethical standards.

Supervisory and/or Functional or Technical Responsibility or Oversight:
• No supervisory responsibilities
• Provides system and process training as needed
• Acts as subject matter expert in records management
• Serves as Public Records Officer as needed in accordance with regulatory requirements

QUALIFICATIONS: Recommended Education, Training & Experience (includes licenses or certifications):
Other combinations of education and/or experience demonstrating the knowledge, skills, and abilities required to do
the work will also be considered.

Education/Experience:
• Bachelor’s degree in Records Management, Library Science, Information Management, Public
 Administration, or related field preferred.
• Minimum 2–3 years of experience in records or information management required, preferably in a public
 sector environment.
• Certified Records Manager (CRM) or Information Governance Professional (IGP) preferred.

Job Scope:
• Exercises initiative to accomplish assignments, asking questions on most complex issues, and assisting in
 providing solutions as a subject matter expert. 

Mental or Visual Demand:

Continuous mental and/or visual attention; the work is either repetitive or diversified, requiring  

constant alertness to monitor the production process and/or identify defects.

Working Conditions:

The job is typically performed under very comfortable working conditions; any disagreeable  

elements are generally absent during normal performance of job

Physical Requirements: Physical demands are that typically needed for an office environment such as sitting, standing, walking/ability to be mobile, keyboarding. 

***Northern Wasco County PUD is an Equal Opportunity Employer