Receptionist (temporary contract)

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

About the job
We are looking for a Receptionist for our Integrated Facility Manager business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunities and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

About the Role
We are seeking a professional and welcoming Receptionist to serve as the face of our office for a leading global consumer goods company. This dynamic role combines traditional reception duties with administrative support, facilities coordination, and workplace ambassadorship to ensure seamless daily operations and exceptional visitor experience.
Receptionist
Key Responsibilities
Reception & Guest Services Provide warm, professional greeting to all visitors, clients, suppliers, and employees. Manage visitor registration, manage security badges, and coordinate escort services as required. Handle incoming calls with professionalism, directing inquiries appropriately and taking accurate messages. Maintain reception area presentation and ensure it reflects company standards at all times.

Meeting Room & Event Support Coordinate meeting room bookings and ensure spaces are properly configured for various requirements. Arrange catering services, audio-visual equipment setup, and room preparations for internal and external meetings. Support event logistics including setup, coordination during events, and post-event cleanup oversight.

Administrative Support Assist with general administrative tasks including mail distribution, package handling, and courier/post coordination. Maintain comprehensive records and database management while overseeing administrative processes that enhance team efficiency. Handle purchase order creation, supplier invoice verification, and coordinate with the finance department for payment processing. Manage office supplies inventory and coordinate procurement with suppliers when necessary.

Supplier & Vendor Relations Serve as primary contact point for suppliers and service providers visiting the office. Coordinate supplier appointments, deliveries, and service calls. Assist with basic vendor management tasks and communicate requirements to the Facilities Coordinator.

Workplace Ambassador Act as knowledgeable resource about office facilities, local area information, and company procedures. Support new employee orientation by providing office tours and basic facility information. Maintain positive, helpful demeanor that enhances overall workplace experience for everyone.

Compliance and Ad Hoc Support Ensure strict adherence to security, quality, environmental, and health & safety regulations across all operations. Take on additional projects and tasks as business needs arise, demonstrating flexibility and initiative in supporting organizational objectives.

Fleet management Support with basic fleet tasks: managing traffic fines, requesting duplicates of fuel cards and VIAT cards.

Brandstore Support in receiving, preparing, and delivering employee orders.

Requirements
Minimum 2-3 years reception or customer service experience, preferably in corporate environment. Fluency in Spanish and English required, additional languages advantageous. Strong communication and interpersonal skills with natural hospitality orientation. Proficiency in Microsoft Office suite and reception management systems. Professional appearance and demeanor with attention to detail.
What We Offer
This role offers excellent opportunity for hospitality-focused professional to contribute meaningfully to smooth office operations while developing facilities management and administrative skills in prestigious corporate setting. Opportunity to work with leading global brand in dynamic office environment. Collaborative team culture with direct reporting to experienced Facilities Coordinator. Competitive remuneration package based on experience.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.