Receptionist / Scanner

ON-SITE POSITION

Job Summary

We are seeking a reliable, organized, and detail-oriented Receptionist/Scanner to support daily front desk operations and assist with document management. This role is responsible for creating a welcoming environment for visitors while ensuring accurate scanning, indexing, and organization of company records in a fast-paced setting.

Key Responsibilities

Front Desk / Reception Duties

Greet and assist visitors in a professional, courteous, and friendly manner

Answer, screen, and route incoming phone calls promptly

Manage front desk activities, including mail distribution, visitor logs, and shipments

Provide general administrative and clerical support to internal teams as needed

Maintain a clean, organized, and professional reception area

Scanning & Document Management

Scan, upload, and accurately index documents into the company’s systems

Review scanned files to ensure clarity, completeness, and quality

Organize and maintain electronic and physical filing systems

Perform data entry and document tracking with a high level of accuracy

Safeguard and handle confidential and sensitive information appropriately

Qualifications

High school diploma or equivalent required

Previous experience in a receptionist, administrative, or document management role preferred

Strong attention to detail and organizational skills

Basic computer proficiency (Microsoft Office, scanning systems, and data entry)

Excellent verbal and written communication skills

Ability to multitask and work efficiently in a fast-paced environment

Skills & Competencies

Professional demeanor and customer service mindset

Time management and ability to prioritize tasks

Accuracy and accountability in handling documents

Discretion and integrity when dealing with confidential information

Work Environment

Office-based role with regular interaction with staff and visitors

May require extended periods of sitting, standing, and document handling