Receptionist/Office Coordinator

About Waystone 
Waystone is a leading asset-servicing solutions provider of institutional governance, administration, risk and compliance services to financial institutions. With over 25 years’ experience and a comprehensive range of specialist services to its name, Waystone helps our clients structure, operate and grow through our expertise, innovation and digitisation, backed by the operational scale to support global expansion

Summary: The Office Coordinator works on reception and will work closely with the global real estate & facilities team to help maintain a smooth and efficient office. The Office Coordinator is proactive in their work habits and shows high interest and engagement in all tasks delegated to them. They learn quickly and gain valuable experience which enables them to develop further within the team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To undertake reception duties in a C-Suite office to incl. but not limited to, answering telephones, responding to emails, face-to-face enquiries, signing in visitors and providing refreshments, general typing, photocopying, clerical duties;

To undertake routine office and administration tasks and duties as directed.

To sort and distribute mail correspondence.

To operate general office equipment e.g. photocopier/computer/coffee machines etc.

Set up and clear meeting rooms when required as well as order of any additional catering requested

Participate actively in the planning and execution of company events.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education:

Leaving Certificate or equivalent.

Knowledge, skill, and/or ability required:

Basic keyboard skills, knowledge of Microsoft software including Word,

Has knowledge or experience with standard work routines which involve the use of simple office equipment or machines, preferably in a busy office environment.

Ability to manage time effectively and to prioritise workloads effectively.

Excellent telephone skills and the ability to respond positively and effectively with internal and external people.

Competent in taking and forwarding messages accurately and promptly.

Personal Attributes:

Quick learner

Ability to work co-operatively with a wide variety of people

Reliable, dependable and willing to 'pitch in' at all times

High degree of confidentiality

High level of personal presentation

Problem solver

Works off own initiative

Experience:

Knowledge of standard office administrative practices and procedures

Reception experience