Receptionist

With 33 offices in 22 countries and more than 6800 employees worldwide, Clifford Chance is a leading law firm.

The Luxembourg office with around 140 lawyers including 14 partners, focuses on Corporate-M&A, Investment Funds, Global Financial Markets, Tax as well as Litigation. 

Our Luxembourg office has a friendly atmosphere, where you will have the opportunity to make a real difference through the work you do.

To know more about what is it like to work in Clifford Chance in Luxembourg, please visit our site via this link.

We are currently seeking a Receptionist to join our Hospitality team. This role is pivotal in delivering a warm, professional, and efficient welcome to clients, colleagues, suppliers, and external visitors, while ensuring smooth front‑of‑house operations and high service standards across the firm.

Key Responsibilities

Client Reception & Front Desk Management

• Provide a professional and welcoming reception to clients, visitors, suppliers, and external guests.
• Operate the switchboard, handle incoming and outgoing calls, and redirect calls appropriately.
• Register external visitors upon arrival and maintain accurate and up‑to‑date visitor logs.
• Issue access badges, escort visitors when required, and ensure compliance with security procedures.
• Manage client and supplier parking reservations.
• Receive, sort, and distribute private packages and deliveries.
• Track deliveries from external couriers (DHL, postal services, etc.).
• Maintain a clean, professional, and welcoming reception area at all times.

Meeting Room Coordination & Logistics

• Manage and monitor meeting room bookings and calendars.
• Coordinate internal and external meetings.
• Prepare and set up meeting rooms to a high professional standard.
• Operate and maintain coffee machines and refreshment areas.
• Ensure meeting room supplies are fully stocked and pre‑order items as required.

Catering & Events Coordination

• Coordinate catering services for breakfasts, lunches, cocktail receptions, and larger internal or external events.
• Organise catering logistics for events managed in collaboration with the Business Development team.
• Make restaurant reservations as required.
• Provide logistical support for special events, corporate meetings, and business lunches.

Travel Management

• Independently manage and book all business travel arrangements (flights, hotels, taxis, trains) in line with our new operational model (without using a travel agency).
• Coordinate travel-related matters with the London office and other international offices when required.

General Administrative & Operational Support

• Handle incoming and outgoing mail (paper mail, DHL, couriers, etc.).
• Maintain and update telephone directories.
• Monitor, order, and manage office supplies and other necessary items.
• Request, follow up on, and compare supplier quotations.
• Process business card orders.
• Monitor budgets and support the tracking, verification, and processing of invoices.
• Provide ad hoc administrative and logistical support to other departments, including Facilities, Business Development, and HR.

• Proven experience as a Receptionist, Front Office Manager, or Administrative Assistant.
• Fluency in French and English is essential; German and Luxembourgish are considered strong assets.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel – basic level, PowerPoint).
• Excellent time management skills with the ability to multitask and prioritise effectively.
• Strong organisational and planning skills in a fast‑paced environment.
• Creative mindset with the ability to suggest improvements and enhance processes.
• High level of professionalism, flexibility, and a polished appearance aligned with the firm’s standards.
• Strong communication and relationship‑building skills.
• Ability to maintain confidentiality and adapt to different roles and evolving business needs.
• High level of adaptability and reliability.

Training & Development

• Bespoke in‑house training will be provided to support professional development and ensure successful integration into the role.