Receptionist

Why Choose Bottomline?

Are you ready to transform the way businesses pay and get paid? Bottomline is a global leader in business payments and cash management, with over 35 years of experience and moving more than $16 trillion in payments annually. We're looking for passionate individuals to join our team and help drive impactful results for our customers. If you're dedicated to delighting customers and promoting growth and innovation - we want you on our team!

Position Summary:

As the office Receptionist you will be working as a key member of the Bottomline team in charge of the day to day running of this office location. This includes overseeing a host of administrative roles and responsibilities that supports the upkeep of the facility, as well as maintaining a comfortable and effective working environment for employees. As a member of the Bottomline team, you will also support keys areas such as- payroll, HR, IT support, inventory, events, onboarding, marketing and other functional areas of the business.

Essential Job Functions:

• Assisting procurement team to keep contracts up to date.

• Assist Talent Operations with onboarding new team members at the Pristina location.

• Organize company events, conferences, or special meetings as needed.

• Organize gifts for special events (e.g., appreciation gifts, birth etc.) and manage shipments.

• Ordering stationery and general office supplies as routine expenditures.

• Ensure office deliveries and mail are properly taken care of.

• Working with the facilities and procurement team to manage office budgets.

• Liaising with suppliers, health and safety, vendor management as needed.

• Providing support when implementing and maintaining office administrative systems.

• Delegating and communicating tasks to other employees when necessary.

• Ensuring that health and safety policies are updated and adhered to.

• Attending meetings with the global facilities team to coordinate and collaborate.

• Assist the team to keep JIRA records updated in a timely manner.

• Assist different team members with various office or facility related requests.

• Execute tasks and work assignments as directed by the management team.

• Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

Education and Experience:

• Previous working knowledge and experience in Administration and/or HR roles.

• Excellent Microsoft Office Skills and use of JIRA.

• Excellent verbal and written communication skills.

• Team player, who is conscientious and detail oriented.

• Positive all-in attitude.

• Excels in a collaborative, team driven environment.

We welcome talent at all career stages and are dedicated to understanding and supporting additional needs. We're proud to be an equal opportunity employer, committed to creating an inclusive and open environment for everyone.