Receptionist & File Clerk

Job Title: Receptionist and File Clerk

Location: Philadelphia, PA I  Onsite

About the Firm

Perez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland and Toledo, Ohio, as well as Pennsylvania. Our attorneys are licensed to practice across the country and regularly practice in New York, New Jersey, Connecticut, and Massachusetts. We pride ourselves on being good people, doing great legal work, exceptionally well.  We serve retail, healthcare, manufacturing, transportation, and logistics clients.  We look for self-motivated, intelligent, business-minded, diverse attorneys who want to work at a firm passionate about investing in its people and communities where we live and work. 

Position Overview 

We are seeking a motivated and detail-oriented individual to serve a dual role as both a Receptionist and File Clerk/Docketing Clerk. This position will be responsible for ensuring that our office runs efficiently while providing superior service to clients, attorneys, and staff. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen eye for detail in managing both client interactions and case files.

File Clerk Responsibilities 

Create, organize, and maintain physical and electronic client files

Scan, label, and upload documents into the case management system

File incoming correspondence, medical records, pleadings, and discovery materials

Retrieve files and documents for attorneys, paralegals, and support staff as requested

Ensure documents are correctly indexed and filed according to office procedures

Prepare files for hearings, depositions, or trial as needed

Archive closed files in accordance with retention policies

Maintain confidentiality and comply with HIPAA and other privacy requirements

Perform general clerical tasks such as copying, mailing, and data entry

Receptionist Responsibilities 

Serve as the first point of contact for clients, visitors, and vendors, providing a welcoming and professional atmosphere.

Answer phone calls, emails, and in-person inquiries, directing them to the appropriate team member as needed.

Ensure proper check-in procedures for visitors, including managing guest access and providing necessary information.

Manage office supplies inventory, placing orders and ensuring supplies are stocked and readily available.

Process incoming and outgoing mail, packages, and deliveries.

Qualifications

High school diploma or equivalent required

Prior experience in a law office or clerical role preferred

Strong organizational skills and attention to detail

Ability to manage high volumes of paperwork accurately and efficiently

Basic computer skills, including document scanning and file management systems

Ability to follow established procedures and work independently

Professional demeanor and strong sense of confidentiality

The firm offers a fully transparent compensation structure, full benefits, including paid holidays and vacation, health care insurance, 401k, and an excellent work environment. Submit your resume to Leah Mako, Director of People Operations at [email protected]

Perez Morris is an equal-opportunity employer, and we encourage and intentionally seek diverse perspectives and work experience.