Receptionist/ Administrator

Overview
We are looking for a highly organised Bilingual Receptionist/Administrator (English/Portuguese) to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager Latam, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities

• Answer incoming calls promptly and professionally, directing them as appropriate or taking accurate messages and forwarding them to staff via email.

• Act as the first point of contact for visitors, delivering a welcoming and professional experience both in person and over the phone.

• Maintain cleanliness and order in reception areas, boardrooms, meeting rooms, lobby, training room, and kitchens. Serve as the contact for staff and service providers regarding housekeeping requests.

• Organise and monitor incoming and outgoing mail.

• Monitor and maintain inventory of office supplies, postage, and cleaning materials, preparing restock requests for approval as required.

• Provide general administrative assistance to staff as required.

• Work closely with other administrative staff to ensure the smooth operation of the office.

• Provide support on ad hoc projects and initiatives as required by the manager.

Qualifications

• Proven ability to prioritise tasks and meet deadlines in a fast-paced environment.

• Professional telephone etiquette and strong verbal communication skills.

• Excellent interpersonal skills and the ability to work collaboratively in a team setting.

• Self-motivated with a proactive and resourceful attitude.

• High attention to detail and strong organisational skills.

• Bilingual proficiency in English and Portuguese is essential.

Education and Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Desirable: academic or training background in interpreting/translation, administration, public relations, or related fields.

• A minimum of 3-5 years´ experience in a similar role.

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.