Receptionist/Administrative Assistant

Profile

The Receptionist will provide professional front-of-house and administrative support for our Germany office, based in Darmstadt. This role is responsible for ensuring a welcoming and efficient reception service while supporting the smooth day-to-day running of the office.

Candidates must be fluent in German, have good written and spoken English, and previous experience in a receptionist or administrative role within a corporate environment. It is essential you are highly professional, service-oriented, and demonstrate strong organizational skills with the ability to manage multiple priorities in a dynamic office environment.

Responsibilities

People Support

• General administration and reception support to the German office.

• Provide professional front-of-house services and act as the first point of contact for visitors and employees.

Duties

• Greet and assist visitors in a professional manner.

• Carry out front-of-house responsibilities, maintaining reception and meeting areas to a high standard and ensuring communal office spaces remain orderly and well organized.

• Handle all incoming and outgoing communications via reception, including telephone calls, emails, post, and courier services.

• Provide support in the management of meeting rooms, ensuring all rooms are appropriately prepared and equipped for internal and external meetings.

• Organization of taxi and hotel bookings as required as well as creating expense reports

• Maintaining office stationery and general supplies.

• Provide general administrative support to the wider team as required.

• Participation in ad hoc projects as necessary.

Qualifications and Experience

• 2+ years’ experience in a receptionist or administrative role within a corporate environment.

• Strong customer service orientation and professional presentation.

• Ability to communicate effectively in German and in English.

• Excellent organizational and multitasking skills.

• High level of reliability and attention to detail.

• Proficiency in MS Office 365.

• Commercial training (e.g., Ausbildung in office administration or similar) preferred.

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.