Real Estate Transaction Specialist

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions.

This is not a basic administrative role.

You’ll play a critical role in:
✅ transaction coordination
✅ contract management
✅ title & closing coordination
✅ stakeholder communication
✅ deadline enforcement
✅ CRM and transaction tracking

You’ll serve as the operational backbone between:

• sellers
• buyers
• title companies
• agents
• internal teams

to ensure transactions move from contract execution through closing accurately, efficiently, and without delays.

If you thrive in:

• fast-paced real estate environments
• wholesale or investment transactions
• high-volume deal coordination
• deadline-driven workflows
• operational execution

this role is a strong fit.

🔥 What You’ll Own

Transaction Lifecycle Management (Primary Focus)

• Manage the full transaction process from executed contract through closing
• Coordinate single-family acquisitions and dispositions simultaneously
• Handle 30–50 active transactions without missed deadlines or operational gaps
• Maintain visibility into:
• contract status
• inspections
• title updates
• financing milestones
• closing timelines

• Ensure all transaction workflows remain organized and on track

Contracts & Documentation

• Draft, send, and manage:
• purchase agreements
• amendments
• addenda
• closing documents

• Ensure all documents are:
• accurate
• complete
• properly executed
• version-controlled

• Manage e-signature workflows using:
• HelloSign
• Dropbox Sign
• similar platforms

• Maintain organized and audit-ready transaction files

Timeline & Deadline Enforcement

• Track and enforce:
• contingency deadlines
• inspection periods
• financing timelines
• closing dates

• Maintain a zero-miss approach to transaction management
• Identify risks, delays, and bottlenecks proactively
• Escalate and resolve issues before they impact closings

Inspection, Title & Closing Coordination

• Coordinate:
• inspections
• property access
• title workflows
• closing logistics

• Work closely with title companies to resolve:
• liens
• curative items
• ownership issues
• title discrepancies

• Ensure smooth and timely closings across all assigned deals

Communication & Stakeholder Management

• Serve as the primary point of contact for:
• sellers
• buyers
• agents
• title companies
• internal teams

• Maintain proactive daily communication and follow-ups
• Provide clear and professional transaction updates
• Ensure all stakeholders remain aligned throughout the process

CRM & Transaction Reporting

• Maintain accurate transaction records inside CRM systems
• Update:
• deal stages
• notes
• tasks
• closing statuses
in real time

• Provide regular transaction status updates to leadership
• Ensure clean pipeline visibility and reporting accuracy

💻 Required Experience & Skills

Core Requirements

• 8–10 years of hands-on experience in:
• real estate transaction coordination
• single-family purchase & sale transactions
• contract-to-close transaction management

• Strong familiarity with:
• wholesale real estate
• investor transactions
• acquisition workflows

• Proven ability to manage:
• 30–50 concurrent transactions
• high-volume real estate pipelines

• Strong experience with:
• Gmail
• Google Sheets
• Google Calendar
• CRM systems (Salesforce preferred)
• e-signature platforms

• Excellent written and verbal English communication skills
• Strong attention to detail and deadline management
• Comfortable speaking daily with:
• sellers
• buyers
• title companies
• agents

⭐ Ideal Experience

• Experience coordinating:
• off-market acquisitions
• investor-driven transactions
• wholesale real estate deals

• Familiarity with:
• U.S. title processes
• lien resolution
• curative workflows

• Background in:
• real estate investment firms
• wholesalers
• iBuyers
• high-volume acquisition teams

• Experience building:
• transaction workflows
• KPI reporting
• operational documentation

🧠 What Makes You a Strong Fit

• Extremely detail-oriented and process-driven
• Comfortable managing high transaction volume under pressure
• Proactive problem-solver who anticipates issues early
• Strong communicator with confidence handling multiple stakeholders
• Highly accountable with strong operational ownership
• Organized and calm in deadline-heavy environments
• Able to work independently without constant oversight

📅 What a Typical Day Looks Like

• Review active deals and upcoming deadlines
• Follow up with title companies, sellers, buyers, and agents
• Draft and send contracts, amendments, and addenda
• Coordinate inspections and closing logistics
• Resolve title issues and outstanding transaction items
• Update CRM records and transaction trackers
• Escalate risks and provide leadership updates

In short:
You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps.

📊 Key Metrics for Success (KPIs)

• Zero missed deadlines or contingencies
• On-time closings across all assigned transactions
• Accuracy of contracts and transaction documentation
• Effective management of 30–50 concurrent deals
• Strong stakeholder communication and responsiveness
• Clean CRM hygiene and transaction reporting accuracy

🌟 Why This Role Stands Out

• High-ownership role inside a fast-moving real estate environment
• Direct exposure to:
• acquisitions
• dispositions
• title coordination
• investor transactions

• Opportunity to work closely with leadership and operations teams
• Fully remote role with structured systems and clear accountability
• Strong long-term growth opportunities into:
• Transaction Operations Manager
• Real Estate Operations
• Acquisition Operations
• Closing Management

🧪 Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Client Interview
• Offer & Background Verification

👉 Apply Now

If you:

• thrive in fast-paced real estate transaction environments
• excel at keeping deals organized and moving forward
• are experienced in wholesale or investment transaction coordination
• can manage high-volume closings without missing details

this role is a strong fit for you.